(FT) Academic Affairs Grants Coordinator "Extended" - Atlantic Cape Community College : Job Details

(FT) Academic Affairs Grants Coordinator Extended

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(FT) Academic Affairs Grants Coordinator Extended

Salary

$51,472.00 Annually

Location

Mays Landing Campus, NJ

Job Type

Full-Time

Job Number

202200270

Division

Academic Affairs

Department

Academic Affairs

Opening Date

10/24/2024

Closing Date

11/6/2024 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The Academic Affairs Grants Coordinator is responsible for coordinating programs funded by the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) and College Readiness Now grant programs and for managing the grants' fiscal resources.

Examples of Duties

+ Supports the Executive Director in the development and preparation of the Perkins and CRN grants, including grant applications, amendments, and reports

+ Tracks all Perkins purchases from input of initial requisition to completion

+ Tracks and maintains accurate financial records related to grant activities in accordance with state and federal regulations

+ Works with the finance department to ensure timely submission of financial reports and adherence to budget guidelines; verifies Perkins-related expenditures are tracked in correct federal and State of NJ function code categories

+ Coordinates all programs related to the Perkins grant, including the student bus pass program, industry-valued credential program, and professional development opportunities for faculty and staff involved in grant programs

+ Inputs, tracks and completes all purchases allocated to the Perkins and CRN grants including entering requisitions, tracking purchase orders, and coordinating with Receiving and Purchasing departments to ensure purchases are received, tagged, and inventoried as per grant deadlines

+ Serves as the primary contact for Perkins grant inquiries and maintains communication with state and federal agencies, as needed

+ Works closely with faculty, staff, and administrators to identify needs and opportunities for CTE program improvements

+ Coordinates internal and external stakeholder meetings including advisory boards and the Comprehensive Local Needs Assessment

+ Reviews Perkins budget regularly to ensure all Perkins-eligible purchases are executed as planned and approved

+ Prepares documentation and maintains records including, but not limited to personnel requisitions, employee assignment forms, travel requests, stipend forms, and advisory board minutes

+ Ensures that Perkins-eligible purchases requiring Board of Trustees approval, and/or bid submissions, are completed within necessary timelines and required procedures

+ Maintains time and activity logs and recap reports for Perkins-related functions and activities

+ Communicates with Perkins State Officer for Perkins-related findings and/or submissions

+ Assists with preparing advisory board and CLNA presentations

+ Makes necessary preparations for Perkins monitoring visits and audits

+ Performs related duties as assigned

Typical Qualifications

Education:

+ Bachelors degree

Experience:

+ Experience working in a higher education environment

+ Experience working with budgets

+ Experience working with grants

Competencies and Skills:

+ Demonstrated ability to work independently and exercise good judgment

+ Ability to coordinate complex activities with multiple parties, prioritize work, and meet deadlines

+ Proficient in Microsoft Office products with an emphasis on Excel

+ Demonstrated ability to communicate effectively both orally and in writing

Supplemental Information

Terms of Employment:

+ This position may require flexible scheduling to include evenings and weekends and duties at any Atlantic Cape location.

Atlantic Cape offers a complete benefits package to full-time employees including:

+ Pension/Defined Contribution Plans (

+ Medical and Prescription

+ Dental (

+ Vision

+ Flexible spending accounts

+ Paid holidays

+ Paid time off

01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

+ Yes, I understand and agree

+ No, I do not agree

02

Do you have a Bachelor's degree or higher?

+ Yes

+ No

Required Question

Agency

Atlantic Cape Community College

Address

5100 Black Horse Pike Mays Landing, New Jersey, 08330

Phone

609-###-#### 609-###-####

Website

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