(Full-time) Administrative Professional II (BACTE) - California Department Of Education : Job Details

Description of Basic Functions and Responsibilities

OVERVIEW

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 393,000 vs. California state average of 770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES:

Office support professional who performs a wide variety of complex and highly responsible administrative professional functions in support of the day-to-day operations, programs, and procedures within assigned area. Organizes and coordinates the workflow and office support functions within assigned area to relieve the assigned administrator of routine administrative details not requiring their immediate attention. Employees in this position receive limited supervision within a framework of standard policies and procedures. Employees in this classification may direct, oversee, and review the work of student assistants and other classified support staff. This position requires the use of initiative, organization skills, problem solving, and independent judgment in the processing of work through assigned area.

CLASSIFICATION:Range 35 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

SUPERVISOR: Dean of Business, Agriculture, and Career Technical Education or designee

Typical Duties, Knowledge and Ability

This role presupposes duties of Administrative Professional I position description and includes:

Essential Functions:

* Effectively communicates and interacts with faculty, staff, and students.

* Exercises independent judgment; relieves assigned administrator of routine administrative actions not requiring their immediate attention.

* Performs varied and responsible administrative professional duties to assist in the coordination and processing of workflow within assigned area.

* Prepares correspondence, memoranda, reports, center and advisory committee minutes, and other materials.

* Participates in and/or coordinates the preparation, checking, compiling, and recording of a variety of data/information.

* Prepares and proofreads a wide variety of materials and documents such as interoffice communications, requisitions, forms, letters, reports, statistics, curriculum projects, classroom and instructional assignments, and specifications from rough draft or verbal instructions.

* Assists in preparing area budget including monitoring grants and maintaining detailed records.

* Keeps records of expenditures, budget accounts and running balances.

* Acts as information source regarding area policies, procedures, and requirements; receives and interviews callers and provides information, refers matters to proper staff using judgment, knowledge, and interpretation of established procedures/policies.

* Arranges and schedules appointments and meetings, notifies participants, confirms date and time, reserves meeting sites and prepares needed materials.

* Assists with development of schedule of classes and catalog information related to area activities and services in collaboration with the instructors, dean, and instructional services.

* Collects and handles incoming money and receipts for special projects.

* Receives, handles, and processes confidential information and requests ensuring that security and strict rules of confidentiality are maintained.

* Maintains accurate and detailed calendar of events, due dates, and schedules as they relate to assigned area to ensure proper tasks and activities occur as scheduled.

* Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.

* Receives, sorts, and distributes outgoing and incoming mail; prioritizes and designates appropriate response whenever possible and/or responding to correspondence as directed.

* Develops or assists in the development of office operating procedures, forms, worksheets, and record keeping systems.

* Makes travel arrangements.

* Directs, trains, and monitors student assistants; trains and oversees the work of others in a lead capacity.

* Participates in campus committees and events.

* Performs other related duties similar to the above in scope and function as assigned.

Knowledge of:

* Microsoft Office Suite.

* Use of apps on District issued computer.

* Interpersonal skills using tact, patience, and courtesy.

* Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques.

* Basic accounting principles and requirements.

* Correct English usage including grammar, punctuation, vocabulary, and spelling.

Ability to:

* Compile and maintain the security of confidential information.

* Learn the operations, procedures, policies, and requirements of assigned area and apply them with good judgment in a variety of procedural situations.

* Understand and carry out a variety of oral and written instructions independently.

* Prioritize, direct, and coordinate workflow within assigned area.

* Learn and utilize a variety of computer software as assigned.

* Accurately type at a rate required for successful job performance.

* Establish and maintain a variety of records and filing systems to include accounting records.

* Work independently with minimum supervision.

* Prioritize and appropriately schedule workload, meet established deadlines.

* Operate standard office equipment including computer, printer, calculator, copier, etc.

* Effectively and tactfully communicate in both oral and written forms.

* Supervise and train student workers and others as assigned.

* Establish and maintain effective work relationships with those contacted in the performance of required duties.

Experience/Education

Education Required:

* Associate degree or equivalent education and experience.

Experience Required:

* Two years of increasingly responsible administrative professional experience or equivalent.

* Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Experience Preferred:

* Knowledge of or experience in an educational institution, or comparable setting, and/or equivalent.

Additional Information

Online Application with Additional Preferred Materials to be attached to application:

* Cover letter addressing criteria listed in the position announcement

* Current resume

* College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

* After application has been submitted, all application materials will be screened.

* Internal candidates must also submit all required materials to be considered.

* Candidate evaluations will not be considered.

* Reference letters from any member of the Hiring Committee or Board Members will not be considered.

* Interviews will be by invitation only.

* Interviews may be by Zoom.

* The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before February 1st, with subsequent steps annually thereafter to a maximum 21st step.

The Shasta-Tehama-Trinity Joint Community College District ( Shasta College ) does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

Requirements / Qualifications

Requirements / Qualifications