(Full-time) Project Coordinator (Information Services & Technology Support) - California Department Of Education : Job Details

Description of Basic Functions and Responsibilities

OVERVIEW

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 393,000 vs. California state average of 770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES

Under the direction of the Asst. Superintendent/Vice President or designee, provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding assigned projects including implementing project policies and guidelines; providing project reporting and accountability; providing work direction and guidance to other project personnel; and establishing and monitoring project budgets. Employees in this position work autonomously and receive minimal supervision. This is an administrative, overtime exempt position.

This position will be supporting project management in the Administrative Services Division, mostly in Information Services and Technology Support.

CLASSIFICATION: Range 20 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday. This is a classified administrator position with a default CalPERS retirement.

SUPERVISOR: Assistant Superintendent/Vice President of Administrative Services or designee

Typical Duties, Knowledge and Ability

Essential Functions:

* Organizes, coordinates, directs, and supervises the activities and operations of the assigned projects.

* Provides overall direction and guidance to the day-to-day operations, problem solving and decision making regarding assigned projects; implements project policies and directives according to District, federal or State guidelines.

* Prepares grant reporting documentation and serves as the primary contact for large projects or multi-projects.

* Plans, coordinates and prepares a variety of materials used for public relations purposes.

* Provides work direction and guidance to others assigned to the projects.

* Conducts regular meetings to communicate, review and revise project guidelines.

* Develops, recommends and implements project plans and objectives; coordinates planning and logistical items with project participants; assures participation guidelines are followed.

* Assures project expenditures are within allocated budgets; monitors budgets; proposes budget changes and participates in project budget applications as necessary.

* Provides regular reports to management and federal/State agencies as requested; participates on project reviews; assures project compliance with federal or State project guidelines.

* Serves as liaison between project staff, participants, external partners, administrators and faculty; provides information, project requirements and other pertinent information.

* Develops, coordinates, promotes and oversees a broad range of projects.

* Serves as project administrator in the absence of project supervisors.

* Performs other related duties similar to the above in scope and function as required.

Knowledge of:

* Planning and coordinating the day-to-day activities of assigned projects.

* Policies, objectives and goals of assigned projects.

* Development and presentation of projects.

* Applicable laws, codes, regulations, policies and procedures related to assigned projects.

* Budget formulation and management.

* Local, State or federal grant or program reporting processes.

* Oral and written communication skills.

* Principles of training and providing work direction to others.

* Interpersonal skills using tact, patience and courtesy.

* Computer technology and software programs including online meeting platforms.

Ability to:

* Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

* Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding assigned projects.

* Coordinate several projects simultaneously.

* Implement project policies and guidelines.

* Provide for project reporting and accountability.

* Prepare comprehensive project reports and reviews.

* Provide work direction and guidance to project personnel.

* Establish and manage project budgets.

* Interpret, apply and explain rules, regulations, policies and procedures.

* Establish and maintain cooperative and effective working relationships with others.

* Proficiently operate computer technology and software programs.

* Analyze situations accurately and adopt an effective course of action.

* Meet schedules and timelines.

* Work independently with minimal direction.

* Plan and organize work.

* Make public speaking presentations, if needed.

Experience/Education

Education Required:

* Bachelor's degree or equivalent education.

Experience Preferred:

* California community college experience.

* Experience supervising and directing the work of others.

* Demonstrated success in working collaboratively and cooperatively with campus personnel and internal/external stakeholders.

* Demonstrated successful interpersonal communication and leadership skills.

* Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Additional Information

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:

* Online Application with the following materials attached:

* Cover letter addressing criteria listed in the position announcement

* Current resume and/or placement file

* College transcripts (unofficial will be accepted at the time of application)

Attention Applicants:

* After application has been submitted, all application materials will be screened.

* Internal candidates must also submit all required materials to be considered.

* Candidate evaluations will not be considered.

* Reference letters from any member of the Hiring Committee or Board Members will not be considered.

* Interviews will be by invitation only.

* Interviews may be by Zoom.

* The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 5 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.

The Shasta-Tehama-Trinity Joint Community College District ( Shasta College ) does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

Requirements / Qualifications

Requirements / Qualifications