25-26 Administrative Assistant-Human Resources - Grandview C-4 School District : Job Details

NOTE: This position is for the 2025-2026 school year. The salary will be based on the 2025-2026 salary schedule which is not yet approved by the Board of Education. The salary listed is based on the current year's salary schedule.QUALIFICATIONS:

High School diploma and some post-secondary education

Five or more years as secretary to an executive

Strong computer and internet skills including proficiency in MS Office

Strong communication skills, both verbal and written

Excellent interpersonal skills

Strong organizational and time management skills and ability to multitask and prioritize assigned tasks

Ability to work well and communicate with administrators, staff, parents, vendors and patrons of the district

Such alternatives to the above as the Assistant Superintendent may find appropriate and acceptable

REPORTS TO: Assistant Superintendent-Human ResourcesJOB GOAL: To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the Assistant Superintendent of Human Resources.PERFORMANCE RESPONSIBILITIES:

Perform general clerical duties and provide administrative support for Assistant Superintendent of Human Resources. Duties may include but not limited to screening calls, managing calendar, arrange meetings and events, preparing reports, process correspondence, receiving and assisting visitors.

Provide general support as related to employment matters for C-4 employees, applicants, and vendors

Produce and distribute correspondence, memos, letters, faxes, and forms.

Maintain confidential Human Resources records and database including personnel records, background check records, and medical records.

Assist with the recruitment/hiring process including but not limited to develop and update job description, posting job openings via online application system and outside resources, screening applications, arranging interviews, on boarding of new hires, administering employment assessments

Facilitate Family Medical Leave (FMLA) benefit including educating district staff, processing request, tracking usage, maintain filing system

Order and maintain supplies as needed.

Perform bookkeeping functions as assigned

Keep abreast of employment laws, school board policies/procedures as related to Human Resources and provide guidance to district employees as related to such

Operate word processors, computers, calculators, copiers and facsimile machines

Create and publish annual district personnel directory; maintain current information

Process request for student teacher and internship assignments; maintain file of placement assignments

Assist with the processing and placement of students for intra-district transfer; maintain spreadsheet of approved transfer/placements; correspond with parents as necessary regarding placement

Develop and maintain hiring/seniority list of Certified and Support employees for the purpose of tracking and reporting annual evaluation cycle

Perform other clerical duties as assigned by the Assistant Superintendent of Human Resources.

TERMS OF EMPLOYMENT: Twelve-month year, 7.5 hours per dayFLSA: Non-ExemptCLEARANCES: Criminal Justice Fingerprint/Background Clearance