Salary: $22.78 - $29.09 HourlyLocation : Medford, ORJob Type: Full TimeJob Number: 8528Department: SheriffDivision: RecordsOpening Date: 10/21/2024Closing Date: 3/5/2025 11:59 PM Pacific Job DescriptionJackson County Employment OpportunityThe Sheriff's Office records division require employees to work shift work, holidays, and weekends. Applicants that can meet those requirements will move forward in the application process. Jackson County strives to recruit, hire and retain the best employees! Pre-Employment Requirements and/or Preferences
- Must be willing to work a variety of schedules including days, swing, and graveyard, as well as, weekends and holidays.
- Basic working knowledge of Records Management System and Jail Management System.
- Current LEDS Certification.
- Prior law enforcement experience a plus.
- Submit transcripts, if using college education to meet educational minimum requirements.
- Pass a criminal background check prior to hire.
- Submit an acceptable DMV certified court print prior to hire. click on the following link to review
- Pass a pre-employment drug screen, which includes screening for Marijuana, and/or psychological exam prior to hire. Click on the link to review
- This position is represented by union group JCSEA.
Job Duties and RequirementsI. Position SummaryUnder supervision, performs complex clerical duties which require considerable typing, filing, and computer skills. Requires personal relation skills in dealing with the public on the phone and in person. Performs work under immediate supervision, progressing to general supervision as the incumbent becomes able to independently perform the full range of duties. This is a non-sworn position within the Sheriff's Department assigned to the Criminal, Corrections, or Civil Division. II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)
- Obtains information from individuals, recognizes physical characteristics, distinguishes colors and converts into computer coding and proper formats and/or initiates and completes appropriate forms and reports.
- Processes and releases adults in custody (AIC) to include taking photos, inventorying personal property and obtaining personal information.
- Processes AIC lodgings, processes AIC releases, processes AIC funds when lodged and released, handles process only's from court, answers incoming phone calls, schedules AIC visitation, facilitates AIC weekend visiting, types fingerprint cards, processes court cards, prepares AIC paperwork for transfer to the work center or other institutions, runs Criminal History as required, assists walk in customers, handles bail transactions, generates and processes appropriate paperwork, enters data into computer system, maintains file system.
- Reviews the defendant's criminal history and the Probable Cause affidavits and applies it to the classification program to ensure that AIC are appropriately and timely classified. Conducts needs assessments and risk evaluations on AIC.
- Obtains information from persons arrested and charged with a crime to be used in the pretrial release decision, eligibility for court appointed attorney and the risk assessment tool.
- Registers sex offenders, which includes taking photographs and obtaining personal information.
- Fingerprints individuals as prescribed by policy.
- Takes photographs of applicants applying for a concealed handgun license.
- Communicates effectively and coherently with AIC, the public, coworkers, and the media by giving information and directions and advising of appropriate processes. Answers telephones, routes calls to appropriate personnel, takes messages.
- Types and/or hand writes and completes standard forms and reports accurately. Converts written materials into computer coding and proper formats and enters data into a specialized computer system. Performs simple mathematical calculations. Conducts file and record searches of computer and paper files. Alphabetizes, indexes and/or files documents in prescribed order. Maintains a standardized file system.
- Comprehends handwritten and typed materials, computer screens, legal and non-legal documents, i.e. - teletypes, warrants, civil processes, court orders.
- Performs routine tasks and follows written and verbal instructions. Trains new personnel in office policy and procedures.
- Works rotating shifts and adjusted work schedules which include holidays and weekends; works overtime when required.
- Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
- Develops and maintains effective internal and external working relationships at all levels.
- Has regular and reliable attendance.
III. Minimum Requirements(Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)Education and Experience
- High school diploma or equivalent AND two years of clerical and/or customer services experience; OR
- Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.
License, Certificate or Other
- Requires possession of a valid driver's license and an acceptable driving record. Must be eligible for and maintain LEDS certification.
IV. Other RequirementsKnowledge, Skills and AbilitiesPosition requires considerable knowledge of standard practices and procedures; ability to perform computer data entry at a minimum level of 7000 keystrokes per hour with a 97% accuracy rate and ability to accurately type 50 WPM on an electric/electronic typewriter and/or computer; ability to perform simple mathematical calculations; possess knowledge of conventions of standard written English; ability to walk short distances (25 yards or less) repeatedly; ability to twist, bend, squat, or stoop to access file cabinets; ability to reach up to 5 feet to grasp files and manuals; ability to hear and understand conversations and telephone conversations with a high degree of background noise present; ability to evaluate, react, and respond to situations that arise requiring independent thought; ability to prioritize work; ability to perform multiple tasks while dealing with frequent interruptions; ability to learn routine tasks, understand concepts, rules and procedures; ability to follow written and verbal instructions; possess organizational skills; possess sufficient dexterity to manipulate keyboards, operate buttons, collect and inventory small items, open drawers and cabinets, file documents in file cabinets, research manuals, grasp papers; ability to establish and maintain effective working relationships; ability to sit and stand for periods of up to 12 hours per day; ability to work in confined/locked office areas; ability to endure verbal and mental abuse when confronted with the hostile views and opinions of AIC and other people encountered in an antagonistic environment; ability to deal with violent and/or intoxicated individuals, crime victims, and emotionally distraught individuals.Physical Demands (Performance of the essential duties of this position includes the following physical demands)Typically requires climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Occasionally requires exerting up to 20 pounds of force to move objects. Minimum physical effort is required. Requires driving.Working Conditions (Performance of the essential duties of this position includes the following working conditions)Work is performed in an office environment and may include exposure to disruptive people and the potential for exposure to body odors, aerosol restraint spray, and other offensive odors.V. Additional InformationThis classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. Equal Opportunity EmployerJACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYERJackson County is committed to being an Equal Employment Opportunity employer and complying with the Americans with Disabilities Act. Our commitment includes providing a respectful working environment that is free from discrimination and harassment in the workplace. This commitment is made by Jackson County in accordance with applicable Federal, State and Local laws and regulations. Upon your request, Jackson County will consider all requests for reasonable accommodation during the recruitment and selection process. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at or call 541-###-####.Jackson County Benefit Summary - JCSEAJackson County provides an excellent, generous and comprehensive benefits package for eligible employees and their dependents, as applicable.This overview provides highlights of the comprehensive benefits package Jackson County JCSEA represented employees receive. If any statement conflicts with the applicable plan documents, Codified Ordinance, Jackson County policies, and/or collective bargaining agreement, the applicable documents will govern.Insurance•Health Insurance - As of November 6, 2023, regular full-time employees and their eligible dependents receive medical insurance, including prescription and chiropractic, dental, and vision coverage at a cost of $23.74 per pay period to the employee. Regular full-time employees may not waive coverage. Regular part-time employees may enroll in the full plan, with a prorated composite premium depending on their hours worked in the pay period, or may elect to waive benefits. Coverage begins on the first of the month following an employee's date of hire. •Group Life Insurance and Accidental Death and Dismemberment - Fully funded for regular full-time employees (prorated for regular part-time employees), the benefit is equal to one time the employee's base annual salary, with a minimum of $50,000. Insurance in excess of $50,000 is a taxable benefit.
- Long-Term Disability - Fully funded for regular full-time employees (prorated for regular part-time employees), employees are eligible the first of the month following date of hire. Benefits are payable after a waiting period of 60 days at a rate of 66 2/3 percent of base salary, up to a maximum monthly benefit of $5,000.
•Voluntary Accidental Death and Dismemberment - Regular employees may choose to participate in additional AD&D coverage through payroll deduction, and have the choice of plan and coverage amounts. Leaves •Vacation - Regular full-time employees earn vacation leave at a rate of 96 to 200 hours annually depending upon months of continuous full-time service. Regular part-time employees accrue vacation leave on a prorated basis. Employees can carry forward up to two times the annual vacation accrual (prorated for part-time employees). Vacation leave cannot be used during the first six full months of regular employment. Twice per fiscal year, employees may request to be paid for vacation accruals, provided specific requirements are met. Months of Continuous Full Time ServiceAnnual Vacation Accrual (26 pay periods12 months 3.70 hours/pay period13 to 36 months 4.00 hours/pay period37 to 60 months 4.62 hours/pay period61 to 120 months 5.24 hours/pay period121 to 180 months 6.16 hours/pay period181 to 240 months 6.77 hours/pay periodOver 240 months 7.70 hours/pay period•Sick Leave - Regular full-time employees earn sick leave at the rate of 3.70 hours per pay period (96 hours annually), which starts to accrue during the first pay period and may accrue without limit. Regular part-time employees accrue sick leave on a prorated basis. Accrued sick leave may be used as soon as it is accrued.•Holidays - In lieu of holidays, each regular full-time employee receives, on July 1, a block 104 hours; prorated for regular part-time employees. Employees hired after July 1 will have holiday hours assigned on a prorated basis. Unused holiday hours at the end of the fiscal year cannot be carried forward. Holiday hours remaining at the end of the fiscal year will be paid to the employee at the employee's regular straight-time rate of pay except for required HRA VEBA contributions. All personnel regularly assigned to investigations, property, civil, evidence and Court security or day shift will use this block of hours on those holidays the Jackson County Courthouse is customarily closed or the State courts are closed.Retirement•Oregon Public Employees' Retirement System - Jackson County participates in the State of Oregon Public Employees' Retirement System (PERS). PERS has Tier One, Tier Two, and the Oregon Public Service Retirement Plan (OPSRP) pension programs, as well as the Individual Account Program (IAP). Tier One covers members hired before January 1, 1996; Tier Two covers members hired between January 1, 1996 and August 28, 2003; and OPSRP covers members hired on or after August 29, 2003. IAP contains all member contributions (currently County-paid) made on or after January 1, 2004. The legislature created the IAP in 2003 to provide an individual account-based retirement benefit for new workers hired on or after August 29, 2003, and for Tier One/Tier Two members active on or after January 1, 2004. The IAP benefit is in addition to the member's other retirement program benefit (i.e., Tier One, Tier Two, or OPSRP). Employees are automatically vested in their IAP account when their account is established.IAP Redirect - Per Senate Bill 1049 (2019) contributions remain at the rate of 6% however, a portion of that 6% is redirected to the Employee Pension Stability Account (EPSA). 2.5% is redirected for the Tier 1 and Tier 2 members and 0.75% is redirected for OPSRP members. The rest of the county-paid contribution is directed to the employee's IAP. Employee's may choose to make voluntary contributions for the amount of the redirect through the Oregon PERS Online Member Services (OMS) at Salary Limit - Beginning January 1, 2020, SB 1049 changed the definition of salary for PERS purposes and created new limitations on annual and monthly subject salaries. Your salary is used to determined member Individual Account Program (IAP) contributions, employer contributions to fund the pension program, and the final average salary used in calculating retirement benefits under formula methods. The 2022 limit $210,582 per year. The limit is prorated when members work fewer than 12 months in a calendar year. OPSRP is designed to provide approximately 45 percent of an employee's final average salary at retirement (for a general service member with a 30-year career or a police and firefighter member with a 25-year career). OPSRP General Service: Unless employees are in a police or firefighter position, they are considered a general service member. In addition to other retirement programs or any social security benefit, when employees retire, if vested, PERS will calculate monthly benefit using the following formula:1.5 percent x years of retirement credit x final average salary. Normal retirement age for general service members is age 65, or age 58 with 30 years of retirement credit. General Service Benefit Calculation Example (employees can estimate their benefit using any number of years and any final average salary)Final average salary: $45,000Retirement credit: 30 years as an OPSRP member30 (years) x 1.5 percent = 45 percent45 percent x $3,750 (final average monthly salary) = $1,687.50Single Life Option monthly benefit = $1,687.50 ($20,250 annual benefit)OPSRP Police and Firefighter (P&F): To be classified as a P&F member at retirement, employees must have been employed continuously as a P&F member for at least five years immediately preceding their retirement. In addition to other retirement programs or any social security benefit, when employees retire, if vested, PERS will calculate monthly benefit using the following formula:1.8 percent x years of retirement credit x final average salary. Normal retirement age for P&F members is age 60, or age 53 with 25 years of retirement credit. P&F Benefit Calculation Example (employees can estimate benefits using any number of years and any final average salary)Final average salary: $45,000Retirement credit: 25 years as an OPSRP member25 (years) x 1.8 percent = 45 percent45 percent of $3,750 (final average monthly salary) = $1,687.50Single Life Option monthly benefit = $1,687.50 ($20,250 annual benefit)•Voluntary Deferred Compensation Program - Jackson County offers regular employees the option to enroll in IRS Section 457 Deferred Compensation Retirement Plans. The employee defers compensation through voluntary payroll deductions into this supplemental retirement plan. The 457 plan is a separate retirement plan from PERS. Other Benefits
- Health Reimbursement Arrangement/Voluntary Employee's Beneficiary Association (HRA VEBA) - Employees participate in an HRA VEBA plan through Gallagher VEBA. The pre-determined funding arrangement is chosen by the Union.
- Mandatory Direct Deposit - All employees receive their paychecks through direct deposit. Employees can choose up to four accounts to receive direct deposit funds. Most banks allow participation of this program.
- Voluntary Flexible Spending Account (FSA), Section 125 Plan - The FSA is a tax-free regular employee-funded account. Regular employees may choose to participate in pre-tax health insurance premiums, out-of-pocket unreimbursed eligible health care expenses, dependent care expenses, and qualified transportation expenses, in order to have before-tax dollars deducted from their paychecks.
•Employee Assistance Program (EAP) - The County has a fully-funded Employee Assistance Programs (EAP) to offer. The EAP is a FREE and CONFIDENTIAL benefit that can assist you and your eligible family members with personal problems, large or small. The EAP provides confidential services to help people privately resolve problems that may interfere with work, family, and life. The EAP is offered to regular employees, their dependents, and any household members. Services include up to four face-to-face counseling sessions per issue per year, 24/7/365 crisis access to counselors, and convenient access to on-line consultations with licensed counselors. 01 Have you ever been convicted of a crime? (A conviction does not necessarily disqualify you from employment, but an incomplete answer will. Each conviction will be reviewed with respect to the position for which you applied.)
02 What is your experience working shifts? Please mark all that apply to you.
- I have Worked a day shift (8 to 10 hours in a day, within a time range anywhere from 6am to 6pm)
- I have worked a swing shift (8 to 10 hours, within a time frame from 2pm to 3am)
- I have worked a graveyard shift (8 to 10 hours, within a time frame from 8pm to 10am)
03 Typically newly hired records clerks work a graveyard shift for an extended period of time. How feasible is this for you?
- Not at all - I would need to work another shift.
- It could be accomplished, but I would need to make some changes first
- Whatever the job requires, I can do
- Whatever the job requires, but I would need to limit the time I spent on that shift
04 This position could well require mandatory overtime. Are you able to accommodate extra work hours, with very short notice?
- Not at all
- Sometimes, but it would depend
- I can work whatever is required of me
Required Question
