Academic Specialist - Shawnee Community College : Job Details

Salary: $38,000.00 - $41,000.00 AnnuallyLocation : Main Campus in Ullin, ILJob Type: Full-Time StaffJob Number: 202400006Division: Student AffairsDepartment: Educational Talent SearchOpening Date: 11/14/2024Closing Date: ContinuousSummary The Talent Search Academic Specialist reports directly to the Talent Search Project Director and is responsible for providing service to the Talent Search participants. The Academic Specialist will work cooperatively with other staff, target school counselors, and related support personnel in the college. Essential Duties or Responsibilities LEADERSHIP

Create and sustain a supportive College culture that engages employees, recognizes diversity, ensures equity, promotes inclusion, and creates a sense of belonging by fostering an environment of teamwork, accountability, communication and vision.

Meet, individually and in groups, with participants regularly to provide academic advisement, information, and assistance related to successful school completion and post-secondary entry and re-entry.

Provide workshops for participants and parents. Maintain accurate and up-to-date student records and database, including documentation of eligibility, student academic records, and documentation of contacts, exit information, and follow-up information.

Plan and coordinate college visitations, cultural activities, workshops, and events for students, teachers, parents, and the community.

Assist participants with exploration, goal setting, planning, and follow-through and monitor all participants' progress.

Represent the ETS program in local and state organizations and meetings, and maintain contacts with outside agencies as appropriate.

Provide academic and social counseling to individuals and groups of students in the ETS Program.

Coordinate and evaluate program services/activities.

ADMINISTRATION/MANAGEMENT

Maintain a pleasant professional, and welcoming demeanor; maintain an office atmosphere conducive to meeting the needs of disadvantaged students.

Maintain the confidentiality of participants and staff information learned while completing duties.

Maintain an accurate, up-to-date counseling and service record for ETS program participants, document all contacts, and submit for reporting purposes.

Maintain formative and summative evaluations of all activities.

Maintain an active working knowledge of TRIO grants.

ACCOUNTABILITY

Prepare and maintain accurate records, including travel forms, summaries, timesheets, and time & and commitment forms. Supply completed records with the monthly report.

Compile and analyze data for reports; prepare and submit reports as requested by the program director.

Provide performance reports as required by the funding agency.

Follows college policies and procedures.

FISCAL

• None

OTHER

Perform other related duties which may be required by the Director of ETS (i.e. duties that may not be specifically listed in the class specification or position description, but are generally within the occupational series and responsibility level associated with the employee's class of work).

General work hours are Monday through Friday, 7:45 a.m. - 4:15 p.m. Evening or weekend hours may be required to participate in other college activities outside of regular working hours.

Qualifications

• Bachelor's degree in counseling, education, or a related field.
• Two years of experience in assessment, advising, career development, and/or financial aid.
• One year of experience working with educational support programs or disadvantaged students.

Preferred:

• Demonstrated experience working with academically at-risk students.
• Background in counseling, career development, financial aid, and academic advising.
• Teaching experience.
• Previous TRIO experience; ability to relate to the background of ETS program students.

Equal Employment Opportunity StatementShawnee Community College is committed to fostering an inclusive and diverse environment for all employees and students. We uphold the principles of equal employment opportunity and prohibit discrimination based on race, color, national origin, sex, disability, age, sexual orientation, gender identity, veteran status, or any other characteristic protected by law.We believe that a diverse workforce enhances our educational mission and enriches the community. As such, we actively encourage applications from individuals of diverse backgrounds and experiences. Our hiring practices are designed to ensure that all qualified candidates receive fair consideration, and we strive to create an environment where everyone can thrive.RetirementState Universities Retirement System (SURS) 8% pretax1.45% Medicare Tax.85% SURS Retirees Group Health InsuranceHealth InsuranceBlue Cross Blue Shield - 80% of the individual premium is paid by the College. Employees can add family coverage at their own cost. The effective date of insurance coverage for an employee is the first day of the month following 30 days of eligible employment. (Example: if an employee starts work February 15, his/her coverage would begin April 1. Payroll deductions for the insurance would begin March 15 and 31 as the premium is due and payable on April 1)Dental Insurance Delta Dental - available for minimal cost per pay period for Employee and familyVision InsuranceVSP - available for minimal cost per pay period for Employee and familyLife InsuranceThe College pays the premium for a $15,000 life insurance policy on all full-time employees.PayrollPaid twice a month (15th and last working day). The college encourages the use of direct deposit.Tuition Waiver?With written approval of the College President, the tuition and fees for SCC courses shall be waived for full-time employees, their spouses, and their dependent children under the age of 24 living in the household of the eligible employee. The books are loaned out at no charge through the SCC Bookstore.Staff Paid LeaveFaculty Paid LeaveSick Days - 18 days per fiscal year (pro-rated based on hire date)Sick Days - 16 days per fiscal yearFuneral Leave - 2 days for Funeral Leave (1 of the two days can be used for outside the immediate family)Funeral Leave - 2 days for Funeral Leave (1 of the two days can be used for outside the immediate family)Personal Leave - 2 days per fiscal yearPersonal Leave - 4 days per fiscal yearVacation Days - 12 days for the first year. For each continued employment, 1 additional day is added per year up to a maximum of 20 days. (Given in hour increments accrued each month based on years of service)HolidaysMartin Luther King's Birthday President's DayGood FridayMemorial Day JuneteenthIndependence DayLabor DayColumbus DayVeterans DayDay Before Thanksgiving Through Day After ThanksgivingChristmas Eve Through New Year's DayWorkdays*Monday - Friday 7:45 a.m. - 4:15 p.m.*By the nature of some positions, additional work hours may be necessary during the evening hours and/or on weekends.01 How many years of experience do you have working with educational support programs or disadvantaged students?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 or more years of experience

02 Do you have a Bachelor's degree or higher in counseling, education, or a related field?

• Yes
• No

03 Do you have previous TRIO experience?

• Yes
• No

04 How many years of experience do you have in assessment, advising, career development, and/or financial aid?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 or more years of experience

Required Question