Account Clerk Senior - Minnesota State : Job Details

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).Working Title:Account Clerk SeniorInstitution: Winona State UniversityClassification Title:Account Clerk SeniorBargaining Unit / Union:206: AFSCME - Clerical and OfficeCity:WinonaFLSA:Non Job ExemptFull Time / Part Time:Full timeEmployment Condition: Classified - UnlimitedSalary Range: $21.90 - $31.21Job Description1. Perform various Student Payroll services for the University; including but not limited to the following items.

• Ensure accurate data is entered into the Student Payroll Module including but not limited to Employee Setup, Work authorizations, Maintain Cost Centers, Work Study Budgets, etc.
• Process, audit and reconcile WSU student payroll transactions to ensure paychecks are generated; accurate records are maintained, and Federal, State, regulations are followed.
• Meet with International Students to complete new hire paperwork and submit to Tax Services for approval. Maintain accurate and ongoing records of NRA employees to ensure appropriate treaty benefits are granted, and mandatory documentation is completed and submitted to Tax Services and IRS.
• Maintain, process, and reconcile stipend payments.
• Enter and process garnishments, and other types of income withholding as required by court order or by Federal or State direction.
• Assist departmental offices in monitoring work study and student help budgets to assist with appropriate spending.
• Communicate tuition waivers to Student Accounts and maintain taxable benefits information.
• Serve as primary resource for questions relating to student employment.
• Maintain and follow the Internal Control Procedures for the Student Payroll process.
• Maintain WSU Student Payroll website and Student Hiring application.
• Create and distribute bi-annual Student Employment newsletter.
• Provide Student Employment training to new Supervisors.
• Complete employment verifications for current and past student employees.
• Maintain and order new hire packets.Ensure that the Warrior Hub and Rochester have enough available and are all current versions of the documents.Provide training to the Warrior Hub if the forms have had changes.

2. Perform various Business Expense, Travel Advances and other Travel related services for the University's faculty / staff and student populations, including but not limited to the following items.

• Review, approve, record, and reconcile payment expense reimbursements & travel advances, in a timely manner.
• Advise campus on travel policies and/or procedures.
• Have current working knowledge of bargaining unit contract changes especially those relative to professional improvement and travel expenditures.
• Reconcile SEMA4 travel data biweekly to MnSCU accounting.
• Advise campus on policies regarding travel rewards set by the State of Minnesota. Adhere to the current IRS ruling that travel expense reimbursements need to be submitted within 60 days. Educate employees and students on the travel related policies and regulations.
• Assist in enforcing the State of Minnesota policy on student usage of state and personal cars for state business.
• Assist employees and students in reviewing their travel expense reimbursements and answer questions regarding reimbursable expenses paid through payroll (faculty / staff) or check (students).
• Act as the Business Office liaison to the student groups, their advisors, and the student union director in regards to student travel.Maintain current knowledge on IRS rulings of mileage rate changes and inform the appropriate personnel of any changes.
• Provide training sessions to all campus employees & student groups on travel policies.
• For Faculty Led Travel order Merchants Bank cards and reconcile and request payments upon return.

3. Perform other duties as assigned to ensure the smooth functioning of the Business Office and maintain the reputation of the organization as a viable business partner; including but not limited to the following items.

• Assist with data entry within the Business Office; (Marketplace, Accounting Modules, etc.)
• Assist with various data processing points within the Business Office; (Purchasing, AP, AR, Cash Management, p-card transaction review etc.).
• Assist with various reconciliations within the Business Office.
• Maintain procedures manual regarding duties and processes.
• Assist with Physical Inventory
• Compete vendor deductions for parking and Foundation in a timely manner.

Minimum Qualifications

• Math-Sufficient to verify accounting transactions and reconcile various accounts.
• Data Entry Performance-Sufficient to enter accounting information accurately into current systems.
• English (Speaking and/or Writing and/or Reading Orally)-sufficient to communicate with students and customers of the department via email and in person.
• Word Processing-sufficient to draft correspondence on policies and procedures regarding student payroll and travel.
• Spreadsheets-sufficient to accurately enter, sort and manipulate data.
• Bookkeeping-
• Customer Service Skills-sufficient to serve as the initial point of contact for student payroll and employee travel inquiries.

Preferred Qualification

• Bachelor's Degree in Accounting or other business-related field;
• Demonstrated proficiency in Microsoft Office, including Word, Excel and Outlook.
• Demonstrated ability to organize and prioritize deadlines and problem solve
• Demonstrated ability to communicate effectively and to exercise exceptional human relations skills.
• Demonstrated ability to work independently while managing multiple priorities and meeting deadlines.
• Knowledge of Minnesota State statutes and laws and statewide financial policies and procedures
• Knowledge and experience working in a complex organization.
• Ability to understand and interpret guidelines and rules
• Working knowledge of GAAP, sufficient to analyze, and interpret financial information, records and reports, locate errors, and recommend solutions to procedural or other fiscal problems.

Work Shift (Hours / Days of work): Monday-Friday; 8:00am-4:30pmTelework (Yes/No): NoAbout Winona State University: Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 92 percent of WSU graduates being hired in a field related to their degree. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River. WSU's Rochester campus is located in Minnesota's third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S.Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.Desired Start Date:08-26-2024Position End Date:Open Date:07-11-2024Close Date:11-21-2024Posting Contact Name:Robin M DelongPosting Contact Email:[email protected]