Account Coordinator - Production Resource Group : Job Details

Overview PRG is the worlds leading provider of services and solutions in entertainment and live events. Every day, we turn the creative vision of our customers into production and technical reality, deepening their connection to their audiences. What sets us apart are our people. No other company in our industry has such a deep and diverse bench of talent, working across theatre, TV, film, music, corporate events, equipment rental and more. With over 250 patents and registered trademarks, PRG is defined by innovation. And through our network of 38 offices spanning five continents, we can deliver for our customers anywhere around the globe. Responsibilities The Account Coordinators primary responsibility is to support the Corporate Event Sales and Production Teams with the planning, budgeting, and execution of events and/or entertainment projects in all markets and facets PRG serves. The ACs will report directly to Sales Leadership. Supports the life cycle of an event partnership related to a specific account across both the pre-sale and post-sale aspects of a project Build and nurture customer relationship by streamlining administrative tasks & filling in communication gaps Join AEs on pipeline calls to support SF maintenance (responsible for pipeline and forecasting accuracy) Creating terms and conditions for all projects Overseeing redline process. Acting as a liaison between legal and customer. Ensuring all legal discussions are facilitated until final, signed contract is achieved. Finalized contract saved in opportunity in Salesforce and share drive. Assist in the generation of production supporting documentation: drawing management, travel communications, production schedule development, flowsheets etc They will support both on-site and off-site project efforts through the planning and delivery of the appropriate services, equipment and support. Coordination of customer support and execution of account-specific projects under the direction of one or more Account Executives Assist with the creation of budget documents for new proposals Gathering of quotes from third party vendors, and providing support to the AE/PM through the execution of a project. The Account Coordinator is responsible for supporting AE/PM with maintaining established event schedule, scope, and budget. Essential Functions: Salesforce maintenance Open job numbers Create Purchase Orders Assist in submitting labor requests Review submitted documents and requests for accuracy and compliance Asist in obtaining pre-payments, manage deposit/installment requests to AR Help in troubleshooting issues with POs, invoices, payments for jobs for all projects New vendor set up Schedule or run job reports for Production Managers Assist Production Managers with project closeout Help in reconciliation of projects including order management Responsible for processing of invoices, POs, and job number creation in conjunction with the accounting team. Track and update production labor submissions. Ensure receipt of signed contracts and official forms required for project execution i.e. proof of insurance, tax forms, and change order agreements. Qualifications Knowledge, Skills, and Abilities Strong communication and customer service skills. Former PRG internship experience a plus Time management skills Ability to handle multiple projects at once. Physical demands Must be able to remain in a stationary position for extended periods of time. Extensive typing required. The employee may occasionally lift and/or move up to 20 pounds. Must be able to communicate effectively by listening and in both written and verbal forms. Required education and experience High School Diploma or equivalency required. Microsoft Word and Excel proficiency is required. Completion of two years of post-secondary education from an accredited institution of higher learning with a concentration in business administration, hospitality management, operations management or related entertainment technology fields. Or equivalent amount of production related experience. Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations. EEO and Disclosure The pay range for this position is estimated to be $55,000-70,000. Actual salary to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required. This is a safety sensitive position and will require pre-employment drug screening. Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. 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