ACCOUNTANT IV-SES - 48001559 - STATE OF FLORIDA : Job Details

Requisition No: 834698 Agency: Department of EducationWorking Title: ACCOUNTANT IV-SES - 48001559 Pay Plan: SESPosition Number: 48001559 Salary: Salary Range: $37,264.07 - $45,000.00 Posting Closing Date: 12/20/2024 Total Compensation Estimator ToolAnticipated VacancyFlorida Department of EducationDivision of Finance & OperationsBureau of the ComptrollerTallahassee Turlington BuildingAccountant IV (Select Exempt Status)Every day the Florida Department of Education (FDOE) works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. The department's site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.FDOE's goal is to hire individuals to provide:

Higher Student Achievement

Seamless Articulation and Maximum Access

Skilled Workforce and Economic Development

Quality Services

The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll, and travel reimbursement to the department's program administrators, employees, and project recipients.www.fldoe.org/finance/comptrollerFor additional information regarding the position, please contact:Tara Kent JacksonOMC ManagerBureau of the [email protected] or 850-###-####Employees of the Department of Education are paid on a monthly pay cycle.Job Description This position is a professional accounting position involving the application of professional accounting techniques to a variety of financial transactions. This position is independently responsible for the preparation and maintaining the established payroll schedule of all payrolls for the Department's employees, the timely and accurate processing of payroll for OPS employees and for maintaining the necessary payroll journals and reports necessary for appropriate audit trails. A thorough knowledge of the Department's Policies and Procedures relating to Payroll, the Florida Administrative Code, Chapters 60K, 60L, 60M, 60N and 60P, regarding Personnel/Payroll procedures, the Bureau of State Payroll procedures and FLAIR. Due to the highly complex nature of the payroll system and particularly its interface into FLAIR and with the State Comptroller, it is necessary for this position to have an in-depth knowledge of a variety of accounting processes as they relate to payroll.The confidential and sensitive nature of the payroll process mandates that this position be SES.Specific Responsibilities

• Independently responsible for the timely and accurate processing of all payrolls for the Department. Receives all payroll documents submitted from personnel and all FA-22's and PF-15's from department budget officers, and reviews each for completeness and consistency. Subsequent to this review, inputs each transaction into the payroll system. Contacts the personnel office, budget officers, and other department personnel as necessary to resolve questions and for further information. Calculates and processes an average of 35-40 LWOP payroll overpayments per month.

• Pre-Audit of all OPS timesheets for approval status in People First.

• Responsible for requesting, maintaining, and controlling all payroll documents including the payroll registers, salary distribution reports, FA-22's and PF-12's for subsequent review and audit analysis. Assist legislative and federal auditors as necessary in securing necessary information.

• Process all payroll cash refunds, warrant cancellations and salary overpayments for submission to the State CFO, Bureau of State Payrolls and the coding of the accounting entries for FLAIR input.

• Distribution of payroll warrants and W-2 forms and maintain security of necessary payroll documents for future reference.

• Processing of all insurance payments for employees and refunds due to employees and the Department received from Personnel and insure accurate input into FLAIR.

• Processing of all Division of Retirement invoices and credits on employer contributions for employees' retirement accounts.

• Processing of unemployment compensation, workers compensation and Division of Retirement payments quarterly and insure accurate input into FLAIR.

• Prepares monthly certification to Division of Retirement for all retirees and DROP participants.

• Assist with the year-end certifications for Supplemental Payroll and other related payroll documents.

• Responsible for updating FLAIR vendor files for changes in employee data to ensure data is correctly entered into FLAIR, either manually or through tape input.

• Answers inquiries from employees relating to payroll concerns and performs other related assignments as may be necessary.

• Processing of all leave payments and transferring Federal fund disbursements to correct General Revenue Fund.

• Performs other related duties as required.

Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem solving techniques.
• Ability to prepare financial reports.
• Ability to design and implement accounting systems.

APPLICATION INFORMATION & REQUIREMENTSCandidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience

• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement See Resume in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran's Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) ###-####WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions (www.myfrs.com) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment *Maternity and Parental Leave BenefitsFor a more complete list of benefits, visit www.mybenefits.myflorida.com. * We care about the success of our employees. * We care about the success of our clients.LEAVE INFORMATION: SMS/SES

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENTIt is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.SPECIAL REQUIREMENTS: Selective Services System (SSS)Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location: