Accounting Administrator - Sigma Technologies : Job Details

Accounting Administrator

Perrysburg, OH

Are you skilled in Accounting and looking to join a supportive, passionate team? We have an attractive opportunity for you!

Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped accelerate and fortify positive impact in communities across the country. Our core values — Safety, Honesty, Truth, and Decency — fuel our culture. We are TeamSigma™.

**To learn more about working at Sigma, visit our careers page and watch our video.

**If you do not have Executive, or Senior-level Administrative experience, please refer to our other open positions:

**While we may list our openings in multiple locations, you only need to apply to one as they are remote.

Please note: This position is expected to work Monday-Friday 8:00 AM - 5:00 PM at our home office in Perrysburg, OH.

WHAT YOU CAN EXPECT TO DO AS AN ACCOUNTING ADMINISTRATOR AT SIGMA:

Provides administrative management and support to one or more accounting functions.

Some of the essential job functions

• Support the day-to-day accounts payable activities.
• Set up new vendor accounts and maintain vendor information.
• Obtain applicable purchase orders and payment approvals for vendor bills.
• Post approved vendor bills in accounting system and apply bills to purchase orders when applicable.
• Monitor accounting email inbox and process incoming emails.
• Audit associate expense reimbursement submissions for accuracy.
• Review credit card transactions for required supporting documentation and follow up with cardholders as needed.
• Allocate credit card transactions to the correct general ledger accounts.
• Prepare annual Form 1099's.
• Prepare accounts payable and expense reports requested by management.
• Reconcile accounts payable ledger with the general ledger.
• Enter/Import and track timecard submissions, approvals and changes with frequent follow up with associates.
• Work jointly with project managers to generate accurate customer invoices with backup documentation.
• Communicate with customers, vendors and associates professionally.
• Ensure compliance with all applicable laws and regulations related to accounts receivable and accounts payable activities.
• Assist with month-end closing activities.
• Other duties as assigned.

Competencies/Skills: Account Reconciliation | Accounts Payable| Billing | Data Entry | Inquiry Research/Response | Payment Posting | Ad Hoc Reporting | Bookkeeping | Expense Management | Accounting Software | Microsoft Office Suite | 1099 process | Employee Timecards | General Ledger

General Requirements

• Education requirements – associate's degree in accounting required, bachelor's preferred. This is a progressive position within the Accounting department and will require the pursuit of a bachelor's degree if one is not already achieved. Progression is dependent on excellent performance and bachelor's degree.
• Experience requirements - 2+ years of experience with accounting functions.
• QuickBooks desktop or QuickBooks online experience a plus.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Prioritizing, time management and organization skills to meet business needs and deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Demonstrate good judgment and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor-positive communication, team skills/cross functional cooperation.
• Available during the standard business hours of Monday – Friday 8:00 a.m. – 5:00 p.m. to provide onsite in person support.
• Dependable transportation and valid driver's license and insurance.
• Able to pass a background check/drug test/driving record check.
• Authorized to work in the United States.

Physical Requirements:

• Available to work in person during the core work hours of 8:00 a.m. to 5:00 p.m. during the week. Occasional evening and weekend work may be required as duties demand.
• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
• Must have the ability to receive detailed information through oral communication, and to make the discriminations in sound.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this ad.

This advertisement does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee's race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.

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