Accounting Administrator - Reeves Construction Company : Job Details

Reeves, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit www.colas.com.

Mission

The Accounting Administrator will serve as the first point of contact for our company, managing front desk operations and providing administrative support to ensure smooth daily operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Main Responsibilities

• Greet and assist visitors, applicants, deliveries, salesmen, and customers at the front desk.
• Manage phone calls, directing inquiries and messages as appropriate.
• Book hotels for employees traveling on business.
• Set up iPhones and iPads for employee use.
• Order and maintain inventory of employee uniforms.
• Receive and distribute plant packages and open incoming mail.
• Prepare and clean up for office events, including Family Fun Day, Customer Appreciation BBQ, Fair, Christmas Luncheon, etc.
• Handle FedEx and certified mailings.
• Manage and distribute company tickets for events.
• Call for repair, maintenance, and cleaning services for the office and ensure contracts are renewed.
• Scan accounts payable invoices to the AP mailbox.
• File and purge accounts payable documents every three months.
• Notarize documents as required.
• Order, pick up, and stock office supplies.
• Collect lien waivers and process deposits.
• And other responsibilities as needed.

Requirements

• Associate's degree or currently pursuing a degree in Business Administration, Accounting, or a related field is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills to interact with employees and clients.
• Previous experience in an administrative role is a plus.
• Basic knowledge of accounting principles is advantageous but not required.
• Must be reliable, punctual, and able to work independently.

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to:

• to meet the requirements of the role in which you are applying
• complete any part of the application process
• access or use the online application process and need an alternative method for applying