Accounting Assistant - Community Place of Greater Rochester : Job Details

Title: Accounting AssistantClassification: Part-TimeWork Hours: 25 hours/week (M-F 9am-2pm or 10am-3pm); Benefits EligiblePay Rate: $16.50 - $18/hrSummaryUnder the supervision of the Chief Financial Officer (CFO), the Accounting Assistant is responsible for AP/AR functions, ordering all supplies, recording usage of postage and copier machines, and monitoring vendor correspondence.Job Duties- Maintain A/P vendor files including W-9 requests and Medicaid exclusion database.- Prepare various vouchers such as sales tax vouchers and program expense vouchers.Enter invoices and check requests into Fund EZ, accounting software for weekly accounts payable check runs; print checks to distribute and/or mail.- Reconcile monthly vendor statements, corresponding with vendors as needed.- Monitor and respond to calls from vendors.- Reconcile monthly vendor statements, corresponding with vendors as needed.- Log and maintain company inventory.- Serve as the main contact for ordering office and program supplies weekly.- Sort and distribute weekly ordering of office and program supplies.- Maintain and reconcile petty cash.- Generate annual 1099 miscellaneous forms.- Maintain store credit cards and logs for each card.- Distribute payroll for both agencies.- Make bank deposits and/or post office runs.- Enter cash receipts into Fund EZ software.- Monitor and report usage of copiers and postage for all locations monthly.- Reconcile bank statements on a monthly basis.- Monitor voided check log for proper documentation.- Other job duties, as assigned.Knowledge, Skill and Abilities- Strong attention to detail and accuracy in data entry.- Ability to prioritize tasks and manage time effectively to meet deadlines.- Proficient in Microsoft Office, especially Word and Excel.- Effective communication skills, both verbal and written, for interacting with employees and external parties.- Ability to independently travel to various destinations such as the bank, post office, and other company locations using reliable transportation options, including but not limited to personal vehicle, ridesharing services like Uber, or public transportation.Physical ElementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Must be able to physically perform stooping, kneeling, walking, lifting, grasping, pulling, standing, talking, hearing.- Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.- Must be able to travel as needed getting in and out of a car both indoors and outdoors and may have exposure to various weather conditions.- Must be able to sit at a computer for extended periods of time.Qualifications- Associate Degree in accounting or business administration plus one (1) years' experience working in an office setting OR a high school diploma and three (3) years' experience in an accounting environment.The Community Place of Greater Rochester, Inc. is committed to the recruitment of a workforce which mirrors the diversity of recipients of agency services.We are an Equal Opportunity Employer.Minimum Salary: 16.50 Maximum Salary: 18.00 Salary Unit: Hourly