Accounting Clerk III - City of Lebanon, NH : Job Details

Job Summary

Provides support to the Financial Analyst Deputy Finance Director and Finance Director in the functional areas of accounts payable capital asset accounting and capital project file maintenance. Position also provides back-up support to Utility Billing Clerk and Assessing Clerk as needed. The Deputy Finance Director is responsible for day-to-day oversight of this position. Position is enhanced by a comprehensive flexible spending benefits package that includes: health insurance with an employer paid HSA contribution toward deductible ($2000 single coverage and $4500 for 2-person/family coverage) paid vacation sick personal days and 12 weeks parental leave; dependent care FSA fully funded by City to maximum amount allowed of $5000 city paid dental insurance short-term and long-term disability; life insurance enrollment in the New Hampshire Retirement System and other flexible benefit options!

Knowledge Skills and Abilities

Recommended Minimum Qualifications:

Education; Training and Experience:

* Associates Degree in Business Administration or a similar discipline with major course work in basic to advanced accounting preferred; but not required

* Minimum of three to five years' experience of progressively responsible technical and accounting experience. Experience with fund accounting in a municipal setting is preferred but not required.

Other combinations of education and experience that qualify an individual to perform the Accounting Clerk III job duties and responsibilities may be considered.

Licenses/Certifications:

* Valid driver's license.

Knowledge; Ability and Skill:

* Strong knowledge of generally accepted principles of accounting; methods of accounting including fund accounting; and relevant laws; regulations; City policies/procedures and practices.

* Excellent verbal; written and customer service skills.

* Excellent accounting and finance skills.

* Excellent interpersonal and problem- solving skills.

* Ability to work effectively with employees; City and other government officials at all levels; vendors and the general public.

* Ability to work as part of a team with minimal supervision in a fast-paced work environment; to prioritize and balance competing needs; and to apply sound judgment; sensitivity and diplomacy in addressing City needs.

* Ability to maintain confidentiality of sensitive City; employee and citizen information.

* Ability to interpret; communicate and apply federal; state and City laws; regulations; policies; generally accepted accounting principles; and fiscal records.

* Excellent technology skills; including general understanding of computer hardware and software; and the use of word processing; spreadsheet programs and databases; including the use of City; State and vendor computer programs and websites.

* Attention to detail; accuracy; and ability to meet deadlines.

Essential Functions

The essential functions; or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar; related or a logical assignment to the position.

* Provide day to day administrative support to the Financial Analyst; Finance Director and Deputy Finance Director as needed.

* Provide technical accounting oversight and guidance to City departments to ensure that City policies; generally accepted accounting procedures; legal; financial and reporting requirements are met.

* Receive and review invoices daily for accuracy and validity; review accounts payable data entry batches processed by other employees; post accounts payable; review and file computer-generated reports and answer inquiries regarding Departmental expenditure reports. Provide back-up to other employees for invoice preparation and entry.

* Maintain spreadsheet files for interdepartmental charges and assessments; such as utility bills and legal expense; compute and notify departments of telephone and other allocable expense disbursements.

* Perform project; grant and capital asset accounting reconciliations and analysis; manage works-in-progress; project files; and financial accounting information system.

* Serve as liaison with City departments and vendors to provide accurate and timely disbursement processing; interpret and enforce City Purchase Policy/Procedures; respond to inquiries from vendors and department staff.

* Participate in the preparation of the City's annual financial statement audit and supporting audit papers; participate in the compilation of financial data for budget development.

* Assist Finance Department employees as needed; including but not limited to data entry; payment collections; mail distribution; answering phones; and providing counter coverage.

* Coordinates property loss liability claims; including the completion of support documents and forms required by the City's insurers.

* Prepare insurance renewal information for rate setting by property and liability carrier; generate and monitory liability claims from information received from departments and citizens; requests insurance certificates for facilities used by city department.

* Order office supplies as needed.

* Attend meetings; seminars and training as requested.

* Performs similar or related work as required; directed or as situation dictates.

Physical Requirements/Job Environment

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to walk; stand; sit; talk; and hear; operate office equipment; pick up paper; files and other common office objects. Ability to view computer screens and work with details for extended periods of time. Must occasionally move or lift objects weighing up to 30 pounds. Must be able to communicate effectively in writing and orally. Vision and hearing at or correctable to normal ranges.

Job Environment:

* Office work is performed under typical office conditions; work environment is moderately quiet.

* Operates computer; calculator; copier; facsimile machine; and other standard office equipment.

* Contacts are by phone; through correspondence; and in person; they generally consist of an information exchange dialogue; discussing routine and semi-complex issues.

* Has access to confidential information including personnel and financial records; which requires discretion and professional office protocols.

* Errors could result in delay of department services and have legal and/or financial repercussions.