Accounting Clerk - Canopy by Hilton Jersey City : Job Details

Canopy by Hilton's culture is defined by who we are and how we interact with each other, our guests, our partners, and our neighbors. Our culture, Positively Yours, is much more than a slogan. It's our underlying attitude, the story of who we are and how we approach everything.

At the core of Canopy by Hilton's culture is the Positive Stay Promise. An ideal Enthusiast sets the tone for creating the “Positively Yours” culture at our hotel and is committed to delivering the lifestyle experiences our guests want.

The beautiful new Canopy Jersey City Arts District is looking for an exceptional candidate as its new Accounting Enthusiast/Staff Accountant.

POSITION TITLE: Accounting Assistant / Staff Accountant REPORTS TO: Director Of Finance POSITION SUMMARY: Assist in day-to-day finance operations and he / she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel. Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also assist the finance manager in directing the financial activities of the hotel. ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, audit, General Ledger reporting.
• Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
• Assist with analyzing financial statements monthly and report any variances to the concerned department heads.
• Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P&L responsibility.
• Review and approve all reconciliation and audit work papers.
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
• Reconciles bank statements.
• Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
• If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
• Review the postings, payments, revenue and guest balance reports daily.
• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.
• Maintains accounting databases by entering data into the accounting program.
• Assists with reimbursable invoicing.
• Set up new accounts in accordance with established credit policy.
• Assign unique AR number to new approved accounts on both PMS and Back-office software.
• Assist in reconciling open account status items.
• Record General Ledger and City Ledger reconciliation via consistent credit meetings.
• Analyze revenues, commissions and expenses to ensure they are recorded appropriately monthly.
• Maintain Office supplies and order as needed.
• Any other job-related duties as and when assigned by the financial controller.
• Accomplishes accounting and organization mission by completing related results as needed.

PREREQUISITES: Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal. Proficiency with MS Office (Excel / Word) and experience with PMS like OnQ, PEP, Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc. EDUCATION: College Graduate preferred EXPERIENCE: 1-2 years' work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting. Hilton Experience a plus!