Accounting Clerk (Reg FT) - Community College of Allegheny County : Job Details

Position Title: Accounting Clerk (Reg FT) Department: Accounts Payable Campus: Office of College Services Additional Information: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department. Benefits:CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts. Remote WorkOption: Hybrid Work hours (for hourly positions): Monday-Friday; 8:30 am - 4:30 pm Salary Grade: SEIU C - $17.40 Job Category: Office Support Staff/Maintenance/Housekeeping Employment Type: Regular Full-Time Job Slot: 0334 Job Open Date:9/20/2024 Job Close Date: 10/4/2024 General Summary: Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions. Job Specifications: Educationand Experience: High school diploma or GED and 6 months ofwork related experience in an office environment. Certifications/Licensures:N/A.Skills/Abilities Requirements: Working knowledge of computerized accounting systems, spreadsheet and word processing required.Ability to accurately check manual calculations.Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent.Should possess good organizational, customer service, communication, interpersonal and clerical skills.Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance. PhysicalRequirements, If Applicable: Must be able to sit without a break for up totwo hours. Physical Requirements, If Applicable: Must be able to type 25 wpm for a two hour interval without interruption; able to sit without a break for up to three hours.Ability to communicate effectively and follow written and oral instructions. Duties:1.Providesquality customer service to both internal and external customers. 2.Prepares and/or processes various electronic/paperforms, reports, records, invoices and/or correspondence, including journalentries; receives,and responds, orhandles to related mail, phone calls and other inquiries; maintains contactsand reconciles discrepancies with external parties. 3.Assists with reconciling accounts; posts,balances and codes data; processes transactions; prepares related records,logs and reports. 4.Communicates with internal and externalconstituencies regarding various matters. 5.Under directsupervision, performs general clerical accounting duties in of one of thefollowing areas: Accounts Payable: Prepares invoices for payment, verifiescodes, prices, approvals, and quantities on each invoice. Processes voidtransactions and reissues checks through use of college software. Payroll: Processes payroll forms both paper andelectronically in order to properly execute payroll procedures. Financial Aid:Processes student loans; verifies loanapprovals; keeps apprised of changes in student status as well as financialaid regulations-both state and federal regulations. Assist with FASFAquestions and education to student and parents in relation to financial aid. Assistwith student and parental education in relation to financial aid rules inrelation to course attendance, course drops, registrations, and CCAC relatedpolicies and procedures. Bursar/Student Accounts: Processes cash receipt and student accounttransactions; analyzes student accounts; researches and respond to relatedinquires and complaints; prepares paperwork for collections and reimbursements;and prepares and processes third-party billings. Performs dutiesrelated to issuing student refunds. This includes account analysis, financialaid refunds, and general refunds. Workforce Development: Processes drops, adds, and transfers basedon CCAC policies and procedures.Researchesand resolves registration issues related to non-credit class.This includes processing duplicate IDs,name changes, sponsorships, financial related issues, and other variousissues as they arise. 6.Perform allduties in accordance with applicable laws, collective bargaining agreements,board policies and administrative regulations and directives. 7.Performs other clerical duties forspecific/unique needs of the department. 8.Performs other related duties as requiredor assigned. Clearances:Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.