Accounting Coordinator - City of New York : Job Details

Job Description

THE AGENCY

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Mayors Office of Management and Budget (OMB).

DCP is a great place to work cultivating intellectual inspiration, professional development, and creativity. Visit our website at www.nyc.gov/planning to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION

DCPs Fiscal Division manages all financial functions for the agency, including the administration of the agencys expense and revenue budgets, processing of vendor payments and cash receipts, maintenance of State and Federal grants, and procurement of goods and services. DCPs Fiscal Division strives to improve financial transparency and operational effectiveness by providing information, analysis, and customer-service oriented support to programs and divisions throughout the agency.

RESPONSIBILITIES

- Manage all aspects of DCP's Accounts Payables by reviewing, preparing, processing, and tracking all agency payments, refunds, and expense reimbursements.

- Monitor, track, and process agency vendor payments ensuring all payments are made within established timeframes and agree with applicable payment terms.

- Review agency personal expense reimbursements for compliance with Comptroller Directives and Agency Policies and assist staff with vendor enrollment in the Citys Payment Information Portal.

- Conduct thorough reviews of contractor and lease invoices to verify that expenses are allowable under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation.

- Review invoices for accuracy and obtain verifications and signatures prior to recommending/issuing payment. Address identified invoice discrepancies with vendors and achieve proper resolution.

- Coordinate with Procurement and Budget staff to ensure encumbrances and funding are available for payment processing.

- Administer the agency's Special Accounts, including but not limited to the Theater Sub-district Fund.

- Assist Fiscal leadership in developing and implementing internal controls and policies that conform to the New York City's accounting guidelines and directives.

- Conduct periodic reviews of aged open orders to ensure invoices for goods/services provided are received timely and paid promptly.

- Respond to inquiries from vendors, staff, and oversights regarding payment-related matters in a timely and professional manner.

- Assist with Comptroller year-end- close reporting and other oversight agency exercises.

- Prepare ad hoc reports and assist with ad hoc projects for the Fiscal division as needed.

Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in 2 above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in 2 above.

A combination of education and/or experience equivalent to 1, 2, 3, or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.