Accounting Specialist I - The Chickasaw Nation : Job Details

We are currently looking for a Full Time Accounting Specialist I to join our CNDC Fin/Hosp Unit 4 team located at the Abbott Miller Bldg working 8:00AM-4:30PM - Mo Tu We Th Fr. Summary: Assist Lead in audit verification checks, review, and reconcile phone bill, airfare, travel, P-Card reports, MasterCard reports and other various reports, invoices, and entries for accuracy and fraudulent activity. Performs monthly analysis and reconciliation of general ledger accounts, reimbursement requests, and financial reports for internal and external use. Responsibilities: * Assist accounting lead in identifying ways to improve processes for finding and eliminating waste and fraud * Summarize and communicate process findings to management with written and verbal presentations for recommendations on potential operating changes * Uses appropriate judgment in upward communication regarding assigned special projects * Prioritizes and meets deadlines * Assists internal and external departments and vendors with financial questions and/or research * Assist in creating travel training programs for departments * Answers questions related to travel processes and travel related expense account coding * Assist in the review, reconciliation and audit of all group travel requests, individual travel requests and travel claims for accuracy. Cross reference expenses against P-Card/MasterCard reports to ensure appropriate advance/reimbursement payments * Maintain the integrity of the P-Card Program through audit and the issuing of infractions * Review, reconcile, and audit all CNDC and CNDC LLC p-card transactions for accuracy. Make corrections and post expenses * Assist in the review, reconciliation, and audit of AT&T invoices for accuracy. Make corrections and reallocate expenses as needed. Submit account corrections to Cellular Services as needed * Assist in the review, reconcile, and audit of airfare transactions, properly code billed itineraries, and post expenses * Assist in recording restitution payments and remittances from internal and external sources. Perform research as needed * Assist in the review and audit of all corporate MasterCard transactions for accuracy. Post expenses and submit analysis to lead as needed * Assist in the review and audit of all CNDC Voyager transactions for accuracy. Make corrections and post expenses * Responsible for housing all fully executed Delegation of Authority forms, providing to departments as needed * Performs monthly analysis and reconciliation of general ledger accounts * Prepares journal entries and posts financial transactions in Great Plains * Prepares closing journal entries for month and fiscal year end * Works with internal and external auditors during audit periods * Prepares interdepartmental and employee receivable invoices and track monthly activity * Initiates purchase order requisitions as needed * Provides first class customer service - courteous and helpful to all internal and external customer types - Answers questions in a courteous and professional manner - Partners with internal and external services as needed to ensure appropriate referral is made - Greets and engages with a smile - Determines needs, seeks positive experience and outcomes * Completes all training and development requirements and participates in continuing education opportunities * Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains general upkeep of work area and maintains a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standards * Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc. * Performs all other duties as assigned Competencies: Essential: * Able to follow instructions, both written and oral * Able to adhere to all scheduling and attendance requirements * Maintains strict confidentiality in all matters * Must be detail-oriented * Ability to work independently * Honesty, truthfulness, reliability, accountability * Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments * Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines * Knowledge of Great Plains * Determine proper account coding and reasonable expenditures * Ability to multitask * Solves problems using a collaborative approach * Works well within a team * Must work under hard deadlines * Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management * Interpersonal skills to motivate, investigate, inspire Skills: Essential: * Basic Computer skills * Must be familiar with the Microsoft Office Suite of products Experience: Essential: * 1 year directly related experience Education: Essential: * High School, GED or Equivalent Credentials: Essential: * Pass general background check * Standard Driver's License Working Conditions: Essential: * Works in an office setting * Pass pre-employment drug test