Accounts Payable Analyst - State Of virginia : Job Details

Title: Accounts Payable Analyst

State Role Title: Financial Services Specialist I / 19031

Hiring Range: $45,000 - $70,000 annually

Pay Band: 4

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website:

Recruitment Type: General Public - G

Job Duties

Serve as a subject matter expert (SME) and provide supplemental support to the Accounts Payable Manager to ensure smooth operations and compliance within the Accounts Payable (A/P) Unit.

Perform advanced financial and analytical duties and review the work of others associated with the timely and accurate processing of A/P transactions per state, federal and agency requirements.

Review and verify vendor invoices, client payments, travel reimbursement requests, and other A/P requests reported in FMS and/or received manually; receive, reconcile and ensure appropriate supporting documentation and management approval is provided to process transactions; follow-up with the end user, requestor and/or relevant party if additional information is needed; assign correct financial codes (e.g., account, organization, project, and task) and payment due dates; prepare journal entries, as needed, to correct problems; track, process and key payment information; and maintain payment records.

Develop, update and maintain numerous allocation tables based on user supplied information within FMS, utilized for certain types of expenditures.

Review and analyze processes, policies and procedures, reports and automated systems for enhancement of the A/P process; assist with testing of internal control procedures; ensure smooth operations in the absence of supervisor; coordinate efforts with internal and external contacts to facilitate the prompt and accurate processing of payment transactions; and respond to requests for information timely and professionally.

Minimum Qualifications

Considerable knowledge of generally accepted accounting principles; internal control practices and procedures; A/P and travel requirements; and federal and state laws, rules and regulations (e.g.,DOA and CAPP manual).

Strong customer service, organizational, oral and written communication, and computer skills (using automated accounting systems, personal computer and related software [Microsoft Word and Excel]).

Demonstrated ability to perform detailed, accounting work; analyze, reconcile, code, post, and process financial transactions; update and maintain automated and manual records; track and report account information; conduct research; interpret, recommend and apply policies and procedures; and prepare financial reports and spreadsheets.

Additional Considerations

Education, training, and/or experience related to accounting, business, finance or related field.

Knowledge of the CAPP manual and GAAP, and Cardinal Financial and/or Oracle Financial systems.

Experience working with State A/P processes and procedures and using financial systems (e.g., Cardinal, and/or Oracle Financial).

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission Is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and rsums will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.

Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: [email protected] for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-###-####.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.