Accounts Payable and Payroll Technician - Outagamie County, WI : Job Details

Reporting to the Finance Deputy Director, the Account Technician - AP verifies vouchers for documentation and processes for payment, answers inquiries from county personnel and outside vendors regarding payments, and performs other office/clerical functions in support of department objectives.

We are seeking a candidate who thrives in a team environment, demonstrates exceptional attention to detail, possesses fast and accurate keying skills, is proactive in asking questions when needed, and delivers outstanding customer service.

This is a part time position that is benefit eligible. To learn more about our benefits click here:

Schedule: Position is 25 hours a week, but needs to be flexible to get the entries and check runs done. Major check runs are Monday and Thursday.

Location: Financial Services located in the Outagamie County Administration Building at

320 S. Walnut St. in Appleton, WI The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

* Reviews and processes incoming vouchers, checking for proper extensions, discounts, documentation, approval signatures, account numbers and dates.

* Reconciles pre-check report to vouchers due for payment.

* Prints checks and check registers and forwards to proper department for distribution.

* Files and images vouchers after return from Treasurer's Office and other filing as needed.

* Processes all void checks and vouchers.

* Answers questions from vendors regarding payments and provides guidance to county departments regarding vendors, vendor setup, and payments.

* Enters journal entries into the general ledger; prepares outgoing invoices for various departments; enters daily accounts receivable receipts; and prepares vouchers and work orders.

* Updates the annual budget document information for the county budget.

* Assists the Procurement Coordinator in various procurement card processes.

* Processes purchase orders and/or order other items.

* Performs basic office tasks including answering phones; processing department mail; typing, copying, faxing; and maintaining office supply inventory.

* Maintains regular and predictable attendance, works overtime/extra hours as required.

* Performs other duties as assigned.

* Graduation from high school with special training in accounts payable processes, purchasing processes, and office procedures; at least one year of related experience.

* Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

* Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.

* Knowledge of accounting and office procedures and business mathematics.

* Demonstrated ability to perform data entry at 5700 kph/95% accuracy and/or typing at 50 wpm/95% accuracy.

* Ability to do detailed work with a high degree of accuracy.

* Skill in operation of computers and knowledge the software programs utilized by the department.

* Ability to communicate effectively with other departments and vendors.

* Ability to follow instructions and adapt to change.

* Ability to work cooperatively with fellow workers.

* Ability to add, subtract, multiply, and divide simple mathematical calculations.

* Ability to lift, carry, push, pull or otherwise move up to 20 pounds, understanding and utilizing proper body mechanics.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.