Accounts Payable Clerk - Exploring Management LLC : Job Details

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This organization participates in E-Verify About the Organization ABOUT EXPLORING, INC. Exploring is the parent company of several unique, trailblazing Atlanta-based companies. Our companies span a range of industries, from the exhibit and event industry to hospitality, commercial, retail, architectural, automotive, museum, and other markets. What each Exploring company has in common, however, is a ceaseless focus on discovering truly innovative solutions and value for clients. In fact, that focus is what we look for when adding new companies to the Exploring family. Category Accounting/Finance DescriptionPosition Overview: We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our team at Exploring Management. This role involves managing financial transactions across multiple companies, with a focus on accounts payable. You will play a key role in supporting a smooth ERP system ensuring accurate financial reporting. You will be cross-trained in Accounts Receivable and payroll, so experience in theses areas will be helpful. The ideal candidate will have experience with multi-company accounting, proficiency in ERP systems, proficiency in Quickbooks desktop, and strong knowledge of ADP payroll processing. The ability to navigate the challenges of a system conversion while maintaining accuracy and timeliness in all financial transactions is essential. Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Full-Time Location Head Quarters Position RequirementsKey Responsibilities:Accounts Payable:

• Process vendor invoices and ensure timely payments.
• Perform 3-way matching (purchase order, receipt of goods, and invoice).
• Reconcile accounts payable transactions and maintain vendor records.
• Monitor and resolve discrepancies related to invoices and payments.
• Prepare and process electronic transfers and payments.

ERP System Conversion:

• Assist in the transition to an ERP system from Quickbooks.
• Ensure data integrity and accuracy during the system migration process.
• Provide feedback on system functionality and suggest process improvements.

Payroll Processing:

• • Assist in payroll processing as needed, using ADP software.
  • Ensure proper tracking and accounting of employee hours, benefits, and deductions.
  • Address payroll-related queries from employees and resolve discrepancies.

Financial Reporting:

• • Assist in month-end and year-end closing procedures, including preparation of financial reports.
  • Prepare and maintain accurate records for audits and tax filings.
  • Support general ledger reconciliation related to AR/AP activities.

• Multi-Company Management:
  • Maintain separate financial records for multiple entities, ensuring accuracy in inter-company transactions.
  • Coordinate with the management team to ensure compliance with financial policies across all companies.

Ideal Candidate:

• Detail-Oriented: Meticulous attention to detail in financial transactions.
• Experienced in ERP Conversions: Experience with ERP system implementations.
• Multi-Company Expertise: Ability to manage accounts for multiple entities simultaneously.
• Strong Communicator: Able to collaborate with clients, vendors, and teams to resolve issues.
• Technically Proficient: Skilled in using accounting software, Acumatica, ADP, and Excel.

Requirements:

• Experience with Acumatica (or similar ERP system) is required.
• ADP payroll processing experience is essential.
• Strong understanding of accounting principles and multi-entity financial reporting.
• Proficiency with MS Office (particularly Excel).
• Strong organizational and time-management skills.
• High school diploma or GED required; Associate's or Bachelor's degree in accounting or related field preferred.

Core Values:

Integrity We conduct business with the highest level of honesty, transparency, and professionalism. Our commitment to ethical practices guides every decision we make.

Accountability We take responsibility for our actions and the outcomes of our work. We are committed to delivering accurate and timely results while continuously improving our processes.

Collaboration We believe in the power of teamwork. Through strong communication and cooperation, we achieve success for the company, clients, and vendors we serve.

Excellence We strive for excellence in everything we do. We are dedicated to producing high-quality work, meeting deadlines, and exceeding expectations.

Client Focus Our clients are at the heart of everything we do. We are committed to understanding their needs, delivering exceptional service, and building lasting relationships.

Innovation We embrace creativity and adaptability, continuously seeking out new ways to improve our processes and deliver better solutions for our clients.

Travel RequirementsThis position is currently accepting applications.