Accounts Payable Coordinator - Eastern Wholesale Fence LLC : Job Details

Job Title: Accounts Payable Coordinator -Shared Services Department Name: Accounting Reports to (title): ControllerBusiness Unit: Fort Mill, SVS & South CamdenJob Summary: Responsible for all accounts payable transactions for all assigned companies, help in any administrative capacity, run financial reports, and attend necessary meetings. Handles the day-to-day management of all payment cycle activities in a timely and efficient manner by managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and final filing of invoices. Report directly to the Controller. The ideal candidate will have a strong background in accounting principles and practices, with a focus on accounts payable processes and customer services. If you are passionate about delivering excellence, we encourage you to apply and become a valued member of our team. Essential Job Functions:

• Cross function system support related to accounts payable processes within multiple ERP systems, running appropriate reports, and distributing to management
• Receive, review, and process incoming invoices, ensuring accuracy and completeness and work with the purchasing department to reconcile differences.
• Verify invoice receiving, approvals and coding to the correct general ledger accounts.
• Daily review of personal and accounts payable emails for multiple companies.
• Follow up on unmatched purchase orders, and invoices to verify the consistency of transactions.
• Ensure accuracy of invoice approvals and supporting documentation.
• Communicate with vendors to resolve invoice discrepancies and address payment inquiries.
• Maintain positive and professional relationships with vendors.
• Ensuring bills and other documents are saved in proper SharePoint folders and help maintain folders organized.
• Getting approvals for payments when needed.
• Printing & mailing Vendor checks on a weekly basis.
• Attend weekly meetings and provide accounts payables updates.
• Assist with audits
• Help in any administrative capacity when needed.
• Submitting certified payroll reports for required projects if needed
• Cross train on other responsibility to cover other positions responsibilities when needed.
• Responsibilities may vary and may not be limited to the list above.
• Assisting Controller and/or Management with special projects

RequirementsRequired Skills & Abilities:

• College degree preferred.
• Bi-lingual in Spanish helpful.
• 3 - 5 years of experience in accounts payable preferably in a shared service and manufacturing environment.
• Meticulous attention to detail in verifying and reconciling invoices and vendor statements.
• Skilled in reviewing purchase orders and identifying discrepancies, ensuring accuracy in financial transactions.
• Self-motivated team player with strong communication skills.
• Must possess good time-management and effective decision-making skills.
• Ability to work independently in a fast-paced environment.
• Ability to work under pressure.
• Must be proficient in MS Office. (Outlook, Word and Excel)
• INFOR knowledge highly desirable
• Ability to operate general office equipment
• Must be a team player who works well independently.
• Must possess good time-management and effective decision-making skills.
• Excellent communication skills, able to communicate confidently and professionally at all levels.
• Organization, Data Entry Skills, General Math Skills, Analyzing Information, Attention to Detail, Thoroughness, Verbal Communication.

Physical Requirements:

• Able to work in a fast-paced environment
• Office environment

DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.