Accounts Payable Coordinator - FMPA : Job Details

Div/Dept: Finance/Accounting FLSA Status: Non-ExemptGeneral Definition of WorkPerforms technical work processing accounts payable, preparing and maintaining fiscal or related records, and related work as apparent or assigned. Work is performed under the moderate supervision of the Controller / Accounting Manager. Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Essential FunctionsProcess200 accounts payable invoices weekly for agency, projects, and all plant invoices in database; releases data to accounts payable for recording and routing; reviews and processes expense reports; monitors workflow and approvals. .Reviews credit card charges and receipts in database; verifies images; creates general ledger entry for credit card charges on a monthly basis; processes plant credit card charges through database.Works with and provides requested information from internal and external auditors as needed.; Scans and maintains all accounts payable invoices electronically. Monitor, manage, and prioritize AP emails. Includes correspondence with vendors, employees, members, and plant site personnel.Knowledge, Skills and AbilitiesThorough knowledge of best practices in accounts payable, the organization, department policies, practices, and procedure., Thorough knowledge of standard MS office software, department specific software such as Acumatica, Maximo, and Certify; Ability to make arithmetic computations using whole numbers, fractions, and decimals; ability to compute ratios and percentages; Ability to establish and maintain effective working relationships with associates and the general public.Education and ExperienceHigh school diploma or GED with moderate experience in processing invoices, with a minimum of three years in a high volume environment. or equivalent combination of education and experience.Physical RequirementsThis work is sedentary and requires little to no exertion of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; ; work is generally in a moderately noisy location (e.g. business office, light traffic).Special RequirementsNone.Pay Grade 3 Last Revised: 11/4/2024