Accounts Payable Coordinator (NY, Flushing) - Vaughn College : Job Details

Position purpose:

The position prepares and processes payments for our financial obligations in accordance with internal accounting policies

Major Responsibilities/Duties/Functions/Tasks:

The tasks are conducted primarily by the associate or in conjunction with supervisor.

* Assist in the A/P process by reviewing invoices and checking that internal control procedures for internal and external documentation are followed. Schedules and prepares checks, resolves discrepancies/errors related to purchase orders, invoices, contracts, etc. Monitor discount opportunities and ensures that the appropriate credit(s) are received.

* Schedules and print checks, obtains signature for A/P checks; coordinate mailing and distribution of signed checks.

* Process and pay employee expense reports involving a third-party vendor and/or requests for advances and wire payments during scheduled check runs.

* Review vendor statements, reconcile vendor accounts and related transactions on a monthly basis. Research and resolve vendor inquiries in conjunction with supervisor and document relative action.

* Maintains A/P files and reports. Prepares analysis of accounts as required to ensure timely payments are processed. Obtain W-9 and maintain 1099 vendor information

* Assist in ad-hoc Accounts Payable functions and tasks as requested and additional internal reporting, compliance audits and ongoing improvements as needed.

* Occasionally posting monthly journal entries and assist with preparation and posting of cash receipts.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made, to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Requirements

* Associate degree in accounting or related field with 2 years' relative experience

* Basic knowledge of fixed asset procedures as it relates to Accounts payable needed

* Preferred - Experience in an accounting/finance department, bachelor's degree in accounting or related field

Professional Skills

* Attention to detail, organized, oral and written communication skills, flexible and results driven

* Ability to perform mathematical computations accurately with reasonable speed, organize assigned work, analyze problems and develop appropriate work methods

* Experience with accounting software, knowledge of Microsoft excel

Reasoning Ability

* Ability to collect data, define problems, establish facts and draw conclusions.

* Ability to understand and follow directions

Work environment and physical functions

This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.

Compensation

The entry level compensation for this position is expected to range between $45,000 - $52,000 per year.