Accounts Payable - NESCO Resource : Job Details

Accounts Payable SpecialistJob Description:The Accounts Payable Specialist plays a critical role in maintaining the accuracy and integrity of financial transactions within the company. This position involves managing and processing all accounts payable functions, ensuring that payments to vendors and subcontractors are timely, accurate, and in compliance with the company's policies.Duties and Responsibilities:Account Maintenance: Verify subsidiary accounts through the purchase order system, allocate costs to appropriate job codes, and accurately post financial transactions into the accounting system.Vendor Payment Processing: Process weekly vendor payments, ensuring all vendor invoices are matched with purchase orders and receipts. Maintain a schedule of subcontractor agreements, including insurance certificates and riders, ensuring all required documents are in place before payment processing.Taxable vs. Non-Taxable Sales: Review and determine taxable and non-taxable sales for appropriate reporting and compliance.Account Reconciliation: Regularly reconcile subsidiary accounts, ensuring accurate balancing of accounts by identifying discrepancies, posting adjusting entries, and resolving any issues in a timely manner.Account Analysis: Prepare detailed account analysis reports by gathering, analyzing, and summarizing financial data and trends to assist with financial decision-making and forecasting.Collaboration: Work closely with project managers, vendors, and other team members to resolve payment issues, clarify billing discrepancies, and ensure accurate financial reporting.Compliance and Documentation: Ensure all payments are made in accordance with company policies and applicable tax laws, maintaining accurate documentation of transactions for auditing purposes.Process Improvement: Contribute to process improvements within the accounts payable function by identifying inefficiencies and suggesting solutions to streamline operations.Team Contribution: Actively support and contribute to team efforts by completing related tasks and supporting other team members as necessary.Skills and Qualifications:Communication Skills: Strong communication skills are essential for interacting with vendors, subcontractors, and project managers to resolve payment-related issues.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint), with advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and data analysis functions.Accounting Software Experience: Experience with Timberline and Procore software is helpful, though not required.Analytical Skills: Ability to analyze financial data, interpret trends, and generate meaningful insights for management reporting.Problem-Solving: Strong ability to manage complex situations, including handling discrepancies, reconciling accounts, and ensuring timely resolution of issues.Data Entry & Accuracy: High attention to detail with strong data entry skills to ensure accuracy in financial records and reports.Confidentiality: Ability to maintain confidentiality of sensitive financial information in compliance with company policies and industry regulations.Multitasking & Organization: Strong organizational skills, with the ability to manage multiple tasks and prioritize work effectively in a fast-paced environment.Preferred Experience:Knowledge of or prior experience with Timberline and Procore accounting software.Familiarity with construction industry payment processes and compliance requirements.This position offers an excellent opportunity for an individual who enjoys detailed financial work, thrives in a team-oriented environment, and is looking for a role with potential for growth and development in the accounts payable department.#J-18808-Ljbffr