Accounts Payable Manager - Hudson Valley Lighting Group : Job Details

Hudson Valley Lighting Group is a worldwide leader in the design, manufacturing, and omnichannel distribution of decorative lighting fixtures, encompassing five brands: Hudson Valley Lighting, Mitzi, Troy, Corbett, and CSL.

As the one-stop shop for the most comprehensive selection of lighting, HVLG seeks to inspire and support our customers in their pursuit to achieve a home that perfectly reflects their clients. HVLG takes a designer-forward approach to the light-purchasing process - making the experience more inspiring, exciting, and inviting. At HVLG, we believe that great lighting has the power not just to elevate any space but to enrich people's lives - and it's that guiding philosophy that ties our family of brands together.

We are offering an excellent opportunity for an experienced Accounts Payable Supervisor to join our team.

This is an exciting opportunity to work with a dynamic industry leader!

Job Summary:

The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.

Supervisory Responsibilities:

• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in payment functions.
• Directs assigned tasks and assists as needed.
• Assists with performance evaluations.

Duties/Responsibilities:

• Oversees reports regarding cash flow; leads weekly disbursement meetings and should ensure correct payments are made promptly.
• Develops guidelines for properly handling and coding invoices to maintain general ledger expense accounts and inventory records.
• Manages tax payment process, including dues and statutory payments.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verify payments before the manager's signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors' ledger).
• Ensures proper recordkeeping of purchases for tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned.
• Engaging in communications with internal and external parties.
• Work with intercompany partners to manage funding requirements.
• Manage corporate card programs.
• External audit support as needed.
• Establishing and adhering to appropriate internal controls for the area of responsibility.
• Other Accounting and Accounts Payable related tasks as required.
• Foster good relationships with Suppliers as it relates to payment terms and limits
• Work on process improvement and improve workflows.
• Provide periodic Accounts Payable related reports to management.
• Actively manage cross-functional collaboration and communication.
• Ad hoc responsibilities for the accounting organization as needed by the management.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in SAP S/4 Hana and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.
• Ability to motivate staff.
• Ability to travel up to 10% of the year.

Education and Experience:

• Bachelor's degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.

WORKING CONDITIONS

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

This position requires lifting up to 30 lbs., standing, sitting, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. As well as standing for the duration of the work shift except on breaks and mealtimes.

Work Environment:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Ability to work in a Distribution Center environment with varying temperatures and noise.

Equal Opportunity Employer:

Hudson Valley Lighting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Disclaimer: This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required. Employees may be asked to perform other duties as needed.