Accounts Payable Representative 1 - Central (A) - University of Miami : Job Details

Location: Coral Gables, FL

Time Type: Full time

Posted on: Posted 2 Days Ago

Job Requisition ID: R100081558

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Accounts Payable Representative resolves billing and payment problems for the assigned department and provides support to data entry staff to ensure invoices are properly recorded. Specifically, the Accounts Payable Representative prepares and processes payments accurately and on time for amounts owed by the institution.

CORE JOB FUNCTIONS

• Responds to vendor, customer, and staff questions and concerns.
• Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.
• Reconciles bills and balances accounts and resolves any discrepancies to accounts.
• Tracks all payment and transaction records using applicable systems.
• Acts as liaison to other departments to resolve issues.
• Prepares, maintains, and submits reports and logs of all unresolved problem invoices to appropriate managing staff.
• Reviews and corrects rejected invoices and documents remedial actions taken.
• Researches and verifies vendor addresses, requests replacement checks, readdresses checks, and submits change of address form to appropriate department.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High school diploma or equivalent

Certification and Licensing: Not Applicable

Experience: Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of generally accepted accounting procedures and principles.
• Knowledge of budget control methods, policies, and procedures.
• Ability to prepare financial and accounting records.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

DEPARTMENT ADDENDUM

Department Specific Functions

• Processes invoices for payment via Workday.
• Assists with rejected invoices.
• Supports and coordinates with Senior team members to efficiently resolve invoice and payment issues for assigned vendors.
• Assists with inquiries from vendors and other departments to resolve payment issues.
• Contacts vendors and departments for documentation or information necessary to complete invoice processing.
• Submits invoices and related documents to auditors/departments when requested.
• Adheres to University and unit-level policies and procedures to safeguard the University's assets.
• Other duties as assigned.

Job Status: Full time

Employee Type: Staff

Pay Grade: A4

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ( UHealth ) have rapidly progressed to become one of the nation's top research universities and academic medical centers.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premier eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT), the U community works together to create an environment driven by purpose, excellence, community, and service.