Accounts Payable Specialist - Full-Time 1st Shift - Nye Health Services : Job Details

Position Overview:Nye Health Services, a family-owned company that has been recognized nationally for our care, service, and culture is seeking an Accounts Payable Specialist for our Corporate Office located in Fremont, NE. The Accounts Payable Specialist is responsible for managing and processing accounts payable functions for multiple campuses within our organization. This position is crucial in maintaining accurate financial records, handling vendor interactions, processing credit card transactions, and assisting with weekly check runs. Additionally, this role will take on reception and first impression duties, ensuring smooth office operations and a welcoming environment.At Nye, you will be part of a team that comes in every day knowing their job will give back to them unconditionally. Helping people feel cared for and connected in life's later years is priority number one. We are here for them - and each other. People live, and work happy here!Key Responsibilities:Accounts Payable Functions

• Data Entry: Gather, enter, and process all Accounts Payable (A/P) information received from all campuses
• Credit Card Management: Allocate credit card expenses across campuses
• Credit Card Processing: Collect receipts, ensure correct coding, manage sales tax entries, and resolve missing documentation for all campus credit cards
• Weekly Check Runs: Execute weekly check runs across all campuses, ensuring accurate processing and distribution
• Contract Labor Invoice Management: Verify contract labor invoices as reviewed by the Controller, matching them with approved documents from campuses
• Campus Inquiries: Answer campus-related questions regarding invoices, payments, and account statuses
• Record Maintenance: File weekly check runs and manage the organization of all processed payments

Vendor & Compliance Management

• W9 Management: Locate and enter W9 information for new vendors
• Process one-off check requests as needed, managing any unique or special payment circumstances
• Vendor Relations: Address issues related to missing, delayed, or disputed payments with vendors, ensuring timely resolution
• Insurance Compliance: Track and maintain insurance certificates for all contract labor vendors

Reception and First Impression Duties

• Front Desk Management: Greet walk-ins, answer phones, and maintain a professional first impression for the organization
• Office Operations: Manage high-level copy machine/printer tasks, and assist with label printing
• Mail Management: Process incoming and outgoing mail, ensuring timely distribution
• Supplies Coordination: Order and maintain inventory of stationery and office supplies
• Oversee the calendar for company cars, ensuring availability and scheduling efficiency

Qualifications:Education: Associate degree in Accounting, Business, or a related field preferred.Experience: 2+ years of experience in Accounts Payable or Accounting, ideally within healthcare or multi-site operations.Skills:

• Proficiency in accounting software
• Strong attention to detail and accuracy in data entry
• Excellent communication and interpersonal skills for vendor and campus interactions
• Ability to multitask and prioritize tasks efficiently
• Strong organizational skills to maintain detailed financial records and documentation

What's in it for you:

• Competitive benefits package including low premiums, short-term disability, long-term disability, HSA contribution matching, 401(k) with company match, and more!
• Tuition reimbursement and scholarship programs up to $3,000 per year
• Financial wellness and freedom through access to your earned wages prior to your pay date!
• A great culture where we live out our mission To celebrate life in environments we create by delivering exceptional service and superior value through innovative leadership in personalized care.

In 1989, Nye Health Services was founded on the philosophy that people deserve services that recognize individuality and are tailored to their unique needs. Today, Nye Health Services remains family-owned with campuses in Fremont, Lincoln, and Norfolk, Nebraska . Nye Health Services is blessed with dedicated and compassionate people who believe in our vision and deliver on our mission every day. Having a great work environment, while providing the best quality services so people feel cared for is of the utmost importance to us. We give passionate people a purpose!We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.