Accounts Payable Specialist - SB Clinical Practice Management Plan : Job Details

Accounts Payable Specialist - Stony Brook CPMP Finance

Location: Stony Brook, NY

Schedule: Full time

Days/Hours: Monday - Friday; 8:30 AM - 5 PM

Salary Range: $60,840 - $63,753 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

SUMMARY: The Accounts Payable Specialist is primarily responsible for compiling and maintaining accounts payable records by receiving, processing, verifying, and reconciling invoices and reimbursements.

Job Duties & Essential Functions:

• Responsible for processing Accounts Payable transactions, including but not limited to ACH, Check, Journals, Refunds, Voids to accounting system
• Reviews and approves and/or submits invoice reports for vendor payment, verifying policy requirements and accuracy
• Reviews and approves all reimbursement reports for payment, verifying policy requirements and accuracy
• Communicates effectively and timely to department and vendor inquiries, develops and maintains effective working relationships with department and vendor contacts
• Guides departments in understanding policies, procedures, and AP related software
• Reconciles payments with vendor accounts receivable contacts, providing payment details, researching and resolving outstanding balances
• Creates and maintains instruction documents to keep current records of internal procedures
• Responsible for printing and distributing checks
• Resolves check status inquiries
• Maintains all accounts payable files for documentation and record keeping
• Assists in monthly closings and annual audits
• Assists with other accounting duties and special projects, as necessary.
• Other duties as assigned.

Required Qualifications:

• Associates Degree in business related field. In lieu of Associates Degree, 2 years related experience.
• Excellent verbal and written communication skills.
• Ability to make independent decisions and think critically.
• Ability to calculate in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to work with large sets of data.
• Knowledge of Accounting Software.
• Proficient in Microsoft Office, including Microsoft Excel.

Preferred Qualifications:

• Experience in accounts payable.
• Experience in financial software packages.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.? SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.?

Given StaffCos employment responsibilities, it is deemed the employer for employment and labor law purposes.? Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.? The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMPs employees to perform their job duties may result in discipline up to and including discharge.