Accounts Payable Specialist - Southern Tioga School District : Job Details

REPORTS TO: Business ManagerCLASSIFICATION: 12 Month Support Staff*STATUS: * Non-Exempt* *JOB SUMMARY: To facilitate various acquisitions and process payment of expenditures for the school district. To assist the Business Manager to ensure a continuous and reliable level of operations that will support the school system and the education of children.* *ESSENTIAL DUTIES AND RESPONSIBILITIES:Performs clerical duties to include but not limited to answering phones, directing calls, conference calls; back up for front desk receptionist, as needed; greeting and assisting visitors; opening, processing, filing, and distributing mailings to parents, staff and agencies; composes correspondence; typing forms, letters, reports, correspondence, memos; confirms and checks appointments.Processes invoices for payment and maintains appropriate records; prepares and processes checks; performs and coordinates all accounts payable related data entry; validates and processes district-wide purchasing; and obtains comparative quotes from vendors for all funds.Maintains inventory of office supplies.Receives all invoices and purchase orders for the district; enters the invoice information into the system for processing payments; processes all utility bills; and inputs information into a spreadsheet.Enters all new vendor information into the system.Prepares Board Reports on a monthly basis to include bills that have been paid and that need approval by the Board.Prints and mails all checks (system generated or manual) for the district.Prepares and processes bids for the districts, creates bid memo to be sent to school secretaries and Central Office along with the bid sheets per category and, the Bid Report for Board approval.Enters purchase order requisitions into the system and processes any necessary steps to see that the purchase order process has been completed.Contacts vendors regarding payments, purchase orders, credits, or other information needed and prepares all vendor credit applications and tax exempt forms.Maintains district-wide Fixed Asset Inventory.Approves and processes all requisitions and purchase orders.Serves as District Liaison for vendors.Performs all other duties as assigned by the Business Manager.* **QUALIFICATIONS: * High school diploma or equivalent is requiredSubmission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994Submission of Federal Criminal History Record in accordance with Act 114 of 2006Submission of the Arrest/Conviction Report and Certification Form as required under Act 24 of 2011Such alternatives to the above qualifications as the Board may find appropriate and acceptable*PHYSICAL DEMANDS: * Ability to reach above and below the waistAbility to use fingers to pick, feel and grasp objectsAbility to use both hands for repetitive motionSome bending, stooping and twisting of the body requiredAbility to lift and/or carry supplies and/or papers weighing no more than 20 lbs.Ability to mostly sit with some standing or walking/moving throughout the work environment* **SENSORY ABILITIES: * Visual acuityAuditory acuity* *WORK ENVIRONMENT: Typical office environmentSubject to inside environmental conditions* *TEMPERAMENT: Must possess excellent interpersonal skillsMust be cooperative, congenial, and service-orientedMust be able to work in an environment with frequent interruptions* **COGNITIVE ABILITY: * Ability to follow written and verbal directionsAbility to read and writeAbility to communicate effectivelyAbility to organize tasksAbility to handle multiple tasksAbility to exercise good judgment* *SPECIFIC SKILLS: Must possess computer skillsMust possess general office/secretarial skillsAbility to operate office equipmentMust appropriately handle confidential information* *(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)