SUMMARY: The Accounts Payable Specialist will be responsible for a range of general staff accounting tasks and will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting and the full cycle of the accounts payable processes. This position has access to highly sensitive financial information and business plans of the company, and requires a high level of discretion and absolute confidentiality in regard to confidential business information and trade secrets.
ESSENTIAL DUTIES & RESPONSIBILITIES: The Accounts Payable Specialist duties and responsibilities include, but are not limited to, the following: • Process invoices (for multiple projects) timely and accurately in accordance with established procedures, including, but not limited to:
- Reviewing invoices for accuracy.
- Data entry of invoice into Yardi accounting system.
- Data entry of invoice data into various spreadsheets (unit activity, recurring, contract).
- Code G/L
- Track invoices - responsible for timely receipt of invoice from Property Manager
- Reconcile invoices with purchase orders, contracts, etc.
- Reconcile check run to Yardi Reports.
• Update, analyze, and process budgets for multiple projects. • Assist with training Property Managers, Maintenance Supervisors, Leasing and Maintenance personnel on Accounts Payable procedures. • Research vendor statements and/or telephone calls regarding past due invoices. Resolve vendor problems either by phone or written correspondence. • File accounts payable invoices and purchase orders in a correct and timely manner. • Duties include but are not limited to:
- Answer phones, directing phone calls, and taking messages.
- Open, sort, and distribute incoming mail.
- Meter and deliver outgoing mail.
- File cancelled checks.
- Assist with year-end boxing of files.
• Other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to persons with disabilities to perform the essential functions and the below listed required qualifications.
EDUCATION/EXPERIENCE: • 6 months to 1 year related experience and/or training; or equivalent of education and experience.
TECHNICAL SKILLS REQUIRED: • To perform this job successfully, an individual should have knowledge of word processing software and spreadsheet software, including in-depth knowledge of Microsoft Excel and Microsoft Word.
PHYSICAL DEMANDS: • Must be able to lift and/or move up to 20 pounds. Regularly required to sit and watch. Vision abilities required include close and distance vision and the ability to adjust focus.
COMMUNICATIONS: • Must be able to communicate effectively (orally and written) in a professional manner on a regular basis with management and co-workers within the company as well as residents and outside vendors. Works well as part of a team. Follows instructions and responds to management's direction. Takes constructive criticism and uses it as a learning tool.
SUPERVISORY RESPONSIBILITIES: - This position does not have supervisory responsibilities.
ATTENDANCE AND PUNCTUALITY: • Is reliable and consistently at work and on time; willing to travel and work evenings, weekends, and holidays as required.
TRAVEL • Travel may be required within the Southern California Region.
OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANCE • An energetic, positive, ethical and enthusiastic leader with strong people management skills. Effective communicator, trainer and motivator. Inspires trust, respect and loyal team relationships. • Understands business objectives (focus on profitability, quality, professionalism, efficiency and effective use of time), and is results driven. Develops practical strategies to achieve business objectives. Makes sound business decisions. • Excels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines. • Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame. • General understanding of company's policies and laws applicable to the conduct of business; follows and enforces such policies and laws. • Works independently with little or only general supervision. • Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner. • Ability to plan, budget, schedule staff and resources effectively and efficiently. • Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment. • Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and customers. Pay range: $23.23-$28.50/hr. GC Service Corp. is an equal opportunity employer, veterans and disabled.
