Accounts Payable Specialist - Duluth YMCA : Job Details

Job Title: Accounts Payable Specialist FLSA Status: Non-Exempt Job Type: Full-Time Reports to: CFO Full-Time Benefits:

• Retirement accounts (You can contribute at any time, but the Y will contribute 12% after two years of service with 1,000 hours in each of the two years)
• Medical, Dental, Vision, and Life Insurance Plans
• Access to a MNsure Navigator
• Medical and Dependent Flexible Spending Accounts available
• Long and Short-Term Disability Coverage
• Employee assistance program
• Complimentary nationwide 2 adult family membership to the Y
• Discounts on programs, summer camps, YMCA Camp Miller
• Paid time off (About 120 hours/ year and starting with 40 hours)
• Paid parental leave
• Subscription to the Calm app
• Bereavement leave
• Paid holidays
• Team member referral program
• Employee engagement and appreciation activities
• Growth and development opportunities
• Free parking
• Leadership certification and related training offered and encouraged

Summary/ Objective Processes accounts payable and payment related functions for multiple YMCAs. Serves as the point of contact for all accounts payable and purchasing related issues. Assists with various audits that are performed each year. Provides excellent customer service to all staff and external vendors. As a member of the Central Services team, learns other job functions and serves as a backup to other team members as needed. Our Culture: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. Essential Functions

• Maintains vendor records
• Processes all accounts payable transactions.
• Manages all vendor credit accounts.
• Processes all payments on a timely basis.

• Maintains files and records of all expenses and fixed assets.
• Prepares and makes necessary journal entries as assigned by the Finance Leadership Team.
• Assist staff in purchasing.
• Assist and works with Finance Leadership Team and auditors in completion of annual audit.
• Assists the Leadership Team to provide needed information for various audits that may be conducted by outside agencies such as grant funders.
• Assists the Leadership Team, client YMCAs and department directors by providing historical accounts payable and payroll information for developing the annual budget.
• Works as a member of the Central Services cross functional team learning other departmental duties and backing up team members, as needed.
• Responds to all staff, member and client inquiries expeditiously, and within 24 business hours, when possible.
• Puts into practice the YMCA's core values of Honesty, Caring, Respect, and Responsibility while advancing the cause-driven culture of the Y.
• Fosters an inclusive environment appreciative of differences in the workplace. Meaningfully participate in and lead efforts to support the Y's commitment to equity and diversity.

Leadership Competencies:

• Mission Advancement
• Collaboration
• Operational Effectiveness
• Developing Self & Others
• Emotional Maturity

Work Environment The accounts payable specialist will work in a standard office with a desk, computer, and other office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment
• The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust
• While performing duties of this job, employee is frequently required to stand; walk; sit; use hand to handle, or feel; reach with arms and hands.
• Must be able to remain alert.
• Must be able to sit or stand for extended periods.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

Supervisory Responsibility This position does not have any staff supervisory responsibilities. Position Type and Expected Hours of Work This is a full-time position at 40 per hours week. Days and hours of work are Monday through Friday 8am to 5pm. Travel Travel may be necessary to other office locations in the Duluth Area YMCA service area, partner YMCAs, and local and regional YMCA and non-YMCA trainings, meetings, and events. Required Education & Experience:

• At least 2 years of experience in bookkeeping/accounts payable/office management or associates degree in accounting/business
• Proficient in all standard business software
• Ability to work with integrity, discretion and a professional approach
• Ability to work with diverse populations (language, culture, race, physical ability, sexual orientation, etc.)
• Certifications: CPR/AED for the Professional Rescuer or equivalent, and Basic First Aid (required). Training can be provided upon hiring, and must be obtained within 60 days. Higher levels of certification are accepted.
• Commitment of supporting principles of equal opportunity and affirmative action to achieve a diverse work environment.

Additional Eligibility Qualifications

• Must be able to pass a background check.

EEO Statement The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment with regards to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.