Accounts Payable Specialist - Virtual : Job Details

Responsibilities:

• Prepares batch check runs, wire transfers, and Account Clearing House transactions.
• Daily, Weekly, and Monthly reconciliations (credit card transactions, general ledger transactions, etc).
• Preparation of monthly journal entries into accounting software.
• Ensure proper entry into the financial system including invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures.
• Act as the credit card administrator including card orders, coding of receipts in platform, disputing transactions of behalf of card holders, etc.
• Vendor Maintenance which includes, setup of new vendors and updating existing vendor profiles in the accounting system.
• Handles vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices.
• Assists with monthly status reports, and monthly closings.
• Completes Vehicle Purchase functions, including processing Third Party Purchase Orders, Title and License charges, and manual checks when necessary.
• Process vehicles citations entry in system and payments.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Type accurately, and handle job duties in a timely manner
• Files, maintains, and distributes accounting documents, records and reports.

Qualifications & Requirements:

• Proven accounting experience, preferably as an Accounts payable Coordinator
• Familiarity with bookkeeping and basic accounting procedures
• Competency in Microsoft Office, databases, and accounting software
• Hands on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record keeping tasks