Accounts Payable Specialist - r w beckett : Job Details

• Receives invoices from vendors and distributes to department managers for review and approval to pay. Reviews all payment requests for appropriate documentation and requisite approval authority.
• Enters properly approved invoices and other contractual obligations into accounts payable system for payment and ensures that they are coded to the correct general ledger account.
• Processes PO matching invoices and works cross-functionally to resolve any differences.
• Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
• Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
• Main point of contact for all correspondence with vendors regarding any invoice discrepancies and payment status inquiries.
• Manages weekly payment runs including upload of positive pay banking information.
• Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
• Assists with weekly and monthly reconciliations of general ledger accounts as assigned.
• Oversees the 1099 process ensuring all reports are accurate and all deadlines are met.
• Provides coverage for front lobby as needed, greeting guests, and answering incoming telephone calls. Refers to proper department or manager for handling.
• Other ad-hoc assignments as needed.

Required Skills/Abilities • Experience handling high-volume accounts payable. • Proficiency in accounting software. • Excellent attention to detail and accuracy. • Strong organizational and time management skills. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)