Accounts Payable Specialist - Service Wire Company : Job Details

Accounts Payable Specialist

Reports to: Controller

Location: Culloden, WV (On-Site -- No remote work available)

Position Summary:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to manage and process the company's accounts payable functions efficiently and accurately. This role is critical to maintaining financial accuracy, ensuring on-time payments, and building strong relationships with our vendors. The ideal candidate will be skilled in financial data processing, have a strong grasp of accounting principles, and thrive in a fast-paced environment.

Essential Duties and Responsibilities:

* Manage Incoming Invoices: Receive and organize incoming invoices through both email and regular mail, ensuring timely entry and processing.

* Invoice Processing: Accurately enter and process vendor invoices, matching purchase orders, invoices, and receiving documents.

* Investigate Discrepancies: Investigate any discrepancies between invoices, purchase orders, and received goods; work closely with the purchasing team to resolve issues promptly.

* Payment Management: Schedule and process timely payments to vendors.

* Vendor Relations: Act as the main point of contact for vendors regarding payment status, disputes, and reconciliation of statements.

* Reconciliations: Perform regular reconciliations of accounts payable transactions and work with team members to resolve any discrepancies.

* Month-End Close: Assist with month-end closing activities, including AP accruals and analysis for financial reporting. Prepares bank reconciliation of deposit bank account.

* Year-End Audit Support: Pull and organize accounts payable documentation for year-end audits, ensuring timely and accurate provision of requested records.

* Document Retention: Maintain accurate and organized records of all accounts payable transactions, ensuring compliance with document retention policies and audit requirements.

* Continuous Improvement: Identify and implement process improvements for increased efficiency and accuracy within the accounts payable function.

Qualifications/Requirements :

* High school diploma or GED (General Equivalency Diploma), associates preferred

* 2+ years previous experience in credit, receivables, or payables

* Strong Microsoft office skills to include Excel and related computer applications

* Proven detail attentiveness, organizational and time management skills

* Strong basic math skills

* Excellent verbal/written communication and phone skills

* Proficient typing and data entry skills

* Cooperatively works and interacts with members of various departments