Accounts Payable Specialist - Dubuque Community School District : Job Details

Accounts Payable Specialist JobID: 614

+ Position Type:

Secretarial/Clerical/ Accounts Payable

+ Date Posted:

11/1/2024

+ Location:

The Forum

+ Closing Date:

11/11/2024

Application deadline is 4:00 pm on November 14, 2024Hourly rate: $25.97

POSITION TITLE: Accounts Payable Specialist

GENERAL CHARACTERISTICS:

Recruited By: Chief Human Resources Officer

Recommended for Appointment By: Chief Human Resource Officer

Chief Financial Officer

Director of Finance

WORKING RELATIONSHIPS:

Type of Authority: Staff

Reports To: Director of Finance

Consults With: Forum Staff, Principals, Department Managers, Business Managers, other District staff, Vendors, Parents, and General Public

QUALIFICATIONS: Associate of Arts degree and/or three years' experience in accounts payable or business-related field are desired. Proficient in Microsoft Office suite products. Skill in modern office practices and procedures including a knowledge and ability to use computer equipment and software. Must have accurate and detailed skill set. Strong communication skills. Ability to collaborate and work well in a team setting.

POSITION RESPONSIBILITIES:

Perform accounts payable functions for the District including but not limited to:

prompt payment of invoices and employee reimbursements on a weekly cycle electronically, by check or with third party processor

reconciliation of invoices with purchase orders to assure payment only for merchandise or services received

review invoices for appropriateness and proper account coding

work closely with third party processor to make sure payments are made timely and accurately

maintaining vendor information file including adding vendors and W-9 forms

process monthly P-Card statements including reconciliation of receipts and proper approvals

process and help maintain other District credit card accounts and District debit card accounts

add/edit online users for District Amazon Business account

review payments to 1099 vendors and assist in preparing 1099's

prepare Forum building deposits

scan District financial records and information into the electronic storage database

review and process professional services planning sheets

approve and process in-district employee mileage reimbursements

work with and provide support to all District schools and departments on accounts payable related items

provide back-up to accounts receivable as necessary

Other Business Department duties as assigned.