ACCOUNTS PAYABLE SPECIALIST - Simpson College : Job Details

Simpson College seeks qualified candidates for a full-time Accounts Payable Specialist. Duties require knowledge of general accounting principles and procedures including accounts payable experience using the accounts payable module of an accounting information system. Familiarity with financial accounting systems and the integration of general ledger, purchasing and accounts payable modules is required. Working knowledge of Microsoft Excel and Word is required. Proficiency in data entry and data management, experience in dealing with diverse personnel in an accounting environment, attention to detail and accuracy, and the ability to manage and meet deadlines are essential.

Essential Job Functions/Primary Responsibilities:

* Assigns and/or reviews general ledger codes for items such as invoices, expense reports, check requests, etc. to ensure proper entry into all accounting systems.

* Communicates and enforces spending policies and procedures.

* Manages vendor correspondence via phone or email.

* Maintains vendor contracts for proper payment and timing of vendors and consultants.

* Manages the purchase order process, including reviewing all purchase orders and reconciling supporting documentation with incoming invoices.

* Investigates and resolves problems associated with processing of invoices and purchase orders.

* Prepares batch check runs.

* Researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

* Utilizes online banking system to research vendor check matters, including initiating stop-payment orders and positive paycheck data uploads.

* Maintains files of accounts payable documents, records, and reports.

* Sets up and maintains vendor accounts.

* Assists with annual 1099 prep and filings.

Required/Minimum Qualifications

* Minimum of an Associates Degree in Accounting plus two years work experience in an accounts payable/disbursements/accounting operation.

* Proficient math and computer skills.

* Knowledge of customer service standards and procedures.

* Ability to work effectively in a high-volume time-sensitive role.

* Effective verbal/written communication and interpersonal skills.

Preferred Qualifications

* Bachelors degree in Accounting along with experience in higher education and / or a non-Profit organization.

NOTICE OF NONDISCRIMINATION: Applicants for admission and employment, students, parents of students, employees, sources of referral for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with Simpson College are hereby notified that this institution does not discriminate on the basis of race, color, national origin, sex, age, creed, religion, disability, genetic information, veteran or veteran disability status, sexual orientation, gender identity, or any other legally protected characteristic in admission, access to, treatment or employment in, its programs and activities. Any persons having inquiries concerning Simpson College's compliance with the regulations implementing Title VI, Title VII, Title IX - Section 504 or Americans with Disabilities Act are directed to contact Mary Ellen Bartley-Nancarrow, Director of Human Resources, Simpson College, 701 North C Street, Indianola, Iowa 50125-1299, (515) ###-####. Persons may also contact the Assistant Secretary for Civil Rights, U.S. Department of Education, regarding the institution's compliance with the regulations implementing Title VI, Title VII, Title IX - Section 504, or Americans with Disabilities Act.

TITLE IX: Simpson College does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender. Simpson College also prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Reports of misconduct, questions regarding Title IX, and concerns about non-compliance should be directed to the Title IX Coordinator. For a complete copy of the policy, more information, or to report an instance of sex or gender-based discrimination, please contact the Title IX Coordinator ([email protected]) and/or the Assistant Secretary of Education within the Office for Civil Rights (OCR)

The College is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all candidates being considered for employment. Background checks may include but are not limited to criminal history, national sex offender search, and motor vehicle history. Simpson's annual security compliance document is available on the Simpson Security website. To comply with the Immigration Reform and Control Act of 1986, you will be required to, upon being made an offer of employment, produce documents that are specified by the federal government to establish your identity and right to work in the United States. These documents must be produced no later than seventy-two (72) hours after beginning paid employment. Questions? Contact the Human Resources department at [email protected]

SIMPSON COLLEGE PROMOTES A CLEAR AIR LEARNING AND WORKING ENVIRONMENT. SMOKING IS PROHIBITED ON COLLEGE PROPERTY.