Accounts Payable Specialist - CHICHESTER SCHOOL DISTRICT : Job Details

Job Description: Accounts Payable Specialist (Full time) Location: Chichester School District, Aston, PA Chichester School District is seeking a full-time Accounts Payable Specialist to join our finance team. The successful candidate will work on-site, assisting with day-to-day accounts payable tasks, ensuring accuracy, compliance, and timely payments. Key Responsibilities:

• Processing Purchase Orders: Handle weekly purchase order processing, ensuring all orders are accurate and properly documented.
• Invoice Management: Match invoices with purchase orders, ensuring payments are made to vendors in a timely manner. Enter invoices from quotes for various departments.
• Check Cutting: Manage the process of cutting checks that are approved to be released. Preparing monthly checklist for school board meetings. Uploading checks to bank for fraud prevention.
• Financial Software Utilization: Operate PowerSchool and Finance Plus software to manage financial transactions and records. Processing requisitions into Purchase orders.
• Journal Entries: Record journal entries related to accounts payable, ensuring proper documentation and accuracy. Detailed record keeping on various projects and related purchase orders.
• Order Verification: Verify the accuracy of orders before processing and payment. Matching invoices to central warehouse receiving verification. Corresponding with vendors on invoices.
• Collaboration: Work closely with the assistant business administrator on small projects and other assigned duties.
• 1099 Forms : Obtain and manage W9 forms for all vendors. Process 1099 forms at year end for all eligible vendors.

Qualifications:

• Experience in accounts payable, bookkeeping, or financial operations, with a strong attention to detail.
• Proficiency in PowerSchool and Finance Plus (or similar financial software) is preferred.
• Background in education or non-profit sectors is desirable, though candidates from other industries will also be considered.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Strong communication skills to collaborate with team members and vendors effectively.