Accounts Receivable/Payroll Associate - Andrews Myers, P.C. : Job Details

Accounts Receivable & Payroll Associate

Andrews Myers, P.C. has an immediate opening for Accounts Receivable and Payroll Associate to join our Houston team. The ideal candidate will be an organized, self-starter individual and a team player. Our firm has a great office culture and opportunities for growth. We offer a competitive salary and benefits. Saint James Place is at the heart of San Felipe Green, providing immediate access to Post Oak Boulevard, Uptown and The Galleria while avoiding The Galleria traffic. It is an exceptional working environment.

• Law Firm: Andrews Myers, P.C.
• Office Location: 1885 Saint James Place,15th Floor, Houston, Texas 77056
• Work Location: Not remote, On-stie
• Job Type: Full-Time
• Pay Type: Hourly
• Supervisor: Controller
• Firm Website: www.andrewsmyers.com
• Firm Contact: Human Resources Manager, Veronica Aguirre: [email protected]

Salary and Benefits

• Market salary
• 401(k) – 3% contribution from firm Medical, Dental and Vision
• Basic Life Insurance
• AD&D
• Paid Parking
• Flex Friday option (subject to change)
• Short-term Disability
• Long-term Disability
• Voluntary Coverages including Pet Insurance and Legal Shield
• Access to Fitness Center
• Paid Time Off (starting at 3 weeks up to 5 weeks with years of service)

Accounts Receivable (AR):

• Enter daily bank deposits: checks, ACH, wire and credit card payments
• Track payments, reconciling customer accounts, and applying payments.
• Follow up on overdue invoices and resolve payment disputes.
• Maintain accurate records of customer accounts and billing information.
• Create reports on accounts receivable activity and aging.
• Client communications: payment instructions and requests as needed
• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements

Trust Account:

• Enter IOLTA deposits as received, either check or wire payments by clients
• Enter refunds to clients from Trust account when matters are closed
• Enter settlement payments to clients (either via check or wire transfer)

Payroll:

• Check hourly time sheets for accuracy
• Enter data into databases and spreadsheets
• Review employee time punch to ensure accuracy and consistency
• Calculate and input regular hours and overtime hours
• Enter payroll data into the payroll system and spreadsheet
• Process payroll and present payroll journal to Controller for final approval prior to submission
• Provide assistance with troubleshooting problems and resolves employee pay discrepancies
• Maintain contact with any payroll provider to investigate discrepancies, resolve issues as needed
• Manage payroll files and other record keeping
• Analyze payroll data to identify potential issues or areas for improvement
• Answer employee questions regarding their paychecks
• Resolve payroll discrepancies
• Ensure payroll practices adhere to federal and state regulations regarding minimum wage, overtime, and tax deductions.
• Protect sensitive employee payroll information.
• Coordinate with HR: new employees and ensure payroll data is entered into payroll system
• Process payroll payments and issue paychecks or direct deposits.
• Maintain employee payroll records and ensure compliance with labor laws.
• Coordinate HR to onboard new employees and ensure payroll data is shared between departments
• Handle sensitive information: maintain confidentiality and integrity when handling employee information

Skills and Qualifications

• Bachelor's degree in business, accounting (or a related field) or equivalent years of work experience
• Three years experience in accounting and/or similar roles.
• Law firm accounting experience is required
• Ability to learn the firm's Accounting and Billing software, Surepoint Technologies
• Competency with similar accounting systems
• Strong Excel skills
• Data entry skills
• Comfortable with math and calculations
• Confidentiality and integrity
• Strong communication skills
• Attention to detail
• Strong work ethics
• Ability to work independently and as part of a team

Essential Skills:

• Strong understanding of accounting principles and practices
• Experience with accounts receivable and payroll software
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Proficiency in Microsoft Excel