Accounts Receivable Specialist - The Facilities Group : Job Details

Who We Are:

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experience to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow.

We partner with premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial, distribution, logistics, aviation, education, finance, industrial and healthcare facilities.

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What You Will Be Doing:

We are looking for a skilled Accounts Receivable Specialist who is self-motivated, detail oriented, and excited to perform a variety of tasks for the accounting department. This position will be responsible for all aspects of Accounts Receivables, including invoicing, collection, and cash application. It requires excellent customer service skills and an in-depth familiarity with a wide scope of business concepts, practices and procedures that rely on experience and sound judgement to accomplish goals. The position reports to the Accounts Receivable Manager.

This role is based out of Tampa, FL.

Accounts Receivable Specialist Key Responsibilities:

* Responsible for the full and complete cycle of accounts receivable, including invoicing, collections, and cash postings for multiple divisions.

* Ensure that customer invoices are delivered in a timely manner via mail and electronic deliveries.

* Record customers' payments in a prompt and accurate manner.

* Provide prompt and professional service to their customers.

* Responsible for monitoring customer payment and contract terms to ensure invoice accuracy.

* Prepare and review customer statements. Follow up on delinquent, and/or underpaid accounts, solve reimbursement issues, and collect past-due amounts.

* Preparing and review the accounts receivable aging reports for identification of customer balances that need to be followed up for payment.

* Reconcile cash receipts and accounts receivable ledger to ensure all payments are accounted for and properly posted.

* Recommend opportunities for continuous process improvement.

* Participate in ad-hoc projects as they arise.

Accounts Receivable Specialist Qualifications:

* Minimum five (5) years' experience in an Accounts Receivable/general accounting role.

* BS degree in Finance, Accounting, or Business Administration preferred but not required.

* Experience using NetSuite preferred by not required.

* Excellent communication skills, both verbal and written; must be able to interact effectively across the organization and with external customers.

* Strong problem solving and analytical skills, must have a thorough understanding of business processes and internal controls.

* Solid understanding of generally accepted accounting principles.

* Proficiency in Microsoft Office, including: Outlook, Teams, Word, SharePoint, and Excel.

* Candidate must be self-motivated, and detail oriented with excellent organizational skills and the ability to multitask.

Accounts Receivable Specialist Physical Requirements:

* Office environment

* Prolonged periods sitting at a desk and working on a computer.

Accounts Receivable Specialist Benefits:

* Health

* Vision

* Dental

* Life

* 401k

* Vacation

* The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

* Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-###-####.

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