Accounts Receivable Specialist - Central Susquehanna Intermediate Unit : Job Details

JOB ASSIGNMENT: This full-time position follows a regular Monday through Friday (37.5 hours per week) work schedule. After completion of a required on-site training period, the position has the opportunity to allow a hybrid work schedule consisting of two (2) days in-office work at the CSIU Main office located in Milton, PA location and three (3) days telework from home and/or approved off-site locations. Currently the in-office days are approved as Tuesday and Wednesday. In addition, face-to-face interaction with clients, meetings and trainings may be required on days deemed as teleworking days. Certain requirements, based upon CSIU telework policy and administrative regulations, must be met. The CSIU has the right to cancel or suspend the employee teleworking privileges at any time, for any or no reason due to the requirement of the CSIU and client needs.

ORGANIZATIONAL RELATIONSHIP: The Accounts Receivable Specialist reports to the Business Office Supervisor and in their absence the Director of Financial Services. The accounts receivable specialist will interact with CSIU program staff as well as other business office staff and outside vendors.

JOB DEFINITION: The Accounts Receivable Specialist is responsible for transmitting and maintaining revenue.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Maintain accounts receivable records:

* Process request for billings.

* Enter invoice data into CSIU computer system and email or mail documents.

* Maintain receipts ledger and record all revenue into CSIU computer system.

* Process internal billings and prepare journal voucher.

* Provide monthly revenue spreadsheet.

* Monitor daily credit card transactions in FNB eGov and Transaction Express and send notification to appropriate departments.

* LPN Center STARS software

* Enter student receipts into the STARS software

* Enter journal voucher for the LPN revenue into CSIU computer system.

* Confirm both software systems balance at the end of the month.

* Prepare refunds to students.

* Track and reconcile delinquent payments.

* Process monthly insurance reports.

* Import all new account codes into the CSIU computer system.

* Maintain an open invoice file (including sending past due notices on a monthly basis).

* Reconcile and post insurance (health, dental, vision and life) charges to various program budgets.

* Sales Tax Reporting: Print sales tax transaction report and provide back-up documentation to be filed with spreadsheet and payment report.

* Assist with the 1099 reporting.

* Process e-gift cards.

* Maintain Voyager gas cards.

* Maintain working knowledge of accounts payable duties to perform essential services in their absence.

* Maintain working knowledge of requisition/purchase orders to perform essential services in their absence.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs other duties as assigned by the Business Office Supervisor or their designee.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

* Minimum requirement is High School Diploma or equivalent General Education Diploma (GED) and eight (8) years' experience in accounting or an Associate's degree in Business Administration or Accounting and three (3) years' experience in accounting. Bachelor's Degree in Business Administration or Accounting is preferred.

* Computer experience with database, spreadsheets, and word processing software is required.

* Adept at using virtual meeting platforms such as Skype, Zoom and Microsoft Teams.

* Excellent organizational and time management skills to prioritize the task based on project deadlines. And must be able to type accurately and maintain a high level of productivity.

* Ability to develop and maintain positive and collaborative relationships using diplomacy and tact with partners, staff, and clients - both internal and external required.

* Must have ability to communicate and work effectively with colleagues, co-workers, community agency personnel, and students/trainees.

PROFESSIONAL DEVELOPMENT REQUIREMENTS:

* Actively participate in staff development opportunities to maintain knowledge of CSIU program areas and computer skills.

* Attend relevant conferences, trainings, and in-services to maintain and enhance professional development as recommended by the immediate supervisor or required of the position.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

* Current, approved Act 34 (PA State Police), Act 151 (PA Child Abuse Registry) and Act 114-FBI Fingerprint clearances are required and must be renewed at appropriate, specific intervals pursuant to Act 153 of 2014 (revised Act 15 of 2015).

* Current, approved Act 126 Mandated Reporter Training certificate showing completion of a minimum of three (3) hours training every five (5) years.

PHYSICAL REQUIREMENTS:

* Sedentary - able to sit for extended periods of time, but may involve walking and standing (periodically as required), is able to lift and carry up to twenty-five (25) pounds.

* Dexterity - finger movements (computer keyboard, calculator) eye hand coordination (office equipment, etc.).

* Auditory and Visual requirements: Within normal range with or without correction.

* Mental Demands: Steady response to unpredictable situations and ability to remain calm in meetings and various work settings. Demonstrates independent judgment, discretion and is able to manage multiple projects and deadlines.

* Is able to move throughout buildings, floors and grounds.

TIME AND SITE REQUIREMENT:

* This is a full-time non-exempt position following a 12-month, 260-day schedule consisting of 7.5 hours a day, 37.5 hours per week. Flexibility for extra hours when necessary during busy times of the year. Additional hours must be approved by the immediate supervisor.

* Attendance at work is a requirement of this position; any and all absences must be approved by the immediate supervisor.

CSIU PROPERTY AND CONFIDENTIALITY REQUIREMENTS:

* All property, including intellectual property, materials equipment or actual products and services developed or accrued as part of the job duties and responsibilities listed above, is the property of the CSIU. It may not be used for personal profit or gain and will be relinquished to the CSIU upon termination of employment from the CSIU.

* The person employed in this position shall maintain confidentiality with regard to the personal and private information about clients and coworkers, programs and services and any other proprietary information accrued as a result of CSIU employment or as required by state or federal laws and regulations.

* The person employed in this position must adhere to all requirements identified in the Code of professionalism entitled Ambassadors Are Professionals, Too and CSIU Administrative Regulation 317-AR-1 CSIU Service Standards.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform their supervisor and the Director of Human Resources of the need for any accommodations that may be required.