Admin-Clerical - Administrative Assistant - Pioneer Data Systems : Job Details

Position Details: Our client, a world-leading Pharmaceutical Company in Pearl River, NY is currently looking for an Executive Administrative Assistant to join their expanding team.Job Title: Executive Administrative Assistant / Pharma Industry / Hybrid WorkDuration: 3 months contract, extendable up to 36 monthsLocation: Pearl River, NYThis is a hybrid role in Pearl River, NY; candidates will be required to report onsite 3 days per weekPR range: 35-38/hr on W2 (without benefits)Note: The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.You may participate in the company group medical insurance planJob Description:Executive Administrative AssistantSummary:As an Executive Assistant, Vaccines Research and Development, you will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Client Vaccines R&D portfolio.This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. You will partner with other administrative staff members in a team-oriented approach including providing backup coverage as appropriate.Must be able to perform duties with a high level of professionalism and minimal supervision.Must have the ability to prioritize and work independently yet be a team player.Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities.Possess excellent computer skills and high level of proficiency in various computer systems.Responsibilities:Maintain calendars; make travel arrangements, schedule routine meetings, and complete expense reports for senior leadersOrganize meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation, and distribution of meeting materialsOrder office supplies and arrange procurement of other departmental requirements. May manage relationships with vendors or service providersCreate, edit, and format written material such as presentations, spreadsheets, and documentsDevelop and provide training on Pharmaceutical's administrative procedures and processesCompetent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face-to-face meetingsSkilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, managing site communications and events, generating, analyzing, and reporting survey money dataAssist manager with coordinating interviews and logistics as neededManage logistical onboarding and offboarding for onsite and regional staff including contractors (e.g., systems and equipment)Maintain departmental online storage folders and distribution listsActively administrate all assigned projects, implementing innovative alternatives to ensure the achievement of desired outcomes. Provides advice and guidance to other administrative staffGenerate reports and analyses as requiredInteract with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines. Represents VRD in cross-functional teams as requiredResponsible for independent work output and managing workload allocation and prioritization for VRD administrative poolOther responsibilities/projects based on group needsQualifications:High school diploma required; Associate or Bachelor's degree preferredA minimum of 5+ years of administrative experienceExcellent verbal and written communication skillsHighly proficient command of the English language, grammar, and basic applied business math is requiredTakes personal responsibility for the quality of work that impacts supervisor/department/lineIs aware of / can anticipate consequences of own actionsIndependently identifies problems or issues and implements remedial actionsSchedule:This is a hybrid role in Pearl River, NY; candidates will be required to report onsite 3 days per weekMonday - Friday; first shift