Admin Coordinator - Full-Time (Temporary) - YMCA : Job Details

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Administration Coordinator role is a dynamic position requiring a versatile skill set to manage various administrative and project tasks. The coordinator will handle essential administrative duties such as database management, paperwork processing, report generation, and file maintenance. This position will also support planning, coordination, communication, and outreach for the Cinematique event, hosted by Essex Community Outreach. They will ensure operational and administrative continuity for the Office of the President & Cinematique by overseeing documentation and communications and identifying ongoing needs while acquiring practical experience aligned to their area of study under their optional practical training program.

What you'll get from working at The Y:

• Individual membership to the YMCA of Greater Seattle
• Free access to mental health resources
• Rapidly accruing paid time off (PTO)

Hiring range: $19.97 - $23.00/hr

• Perform various administrative duties, including maintaining database information, processing paperwork, producing reports and maintaining related directories and files.
• Serve as a face of the Office of the President
• Support projects and meetings; track tasks and actions.
• Take day to day direction from the CEO and the Director of Administration.
• Maintain continuity of the Office of the President & Cinematique operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
• Draft, post, and monitor social media posts as directed.
• Provide administrative support to Office of the President staff staff and stay current with administrative practices and procedures.
• Perform data entry, including receipting, program registration data, membership data, and campaign information.
• Maintain exceptional rapport with internal and external connections by researching, setting priorities and resolving situations.
• Perform various bookkeeping duties, including coding bills and processing refunds.
• May train, coordinate, and schedule the activities of volunteers and/or staff.
• Participate in a variety of internal meetings to stay informed about industry requirements, support optimal customer care, and maintain team collaboration.
• Maintain the required minimum qualifications for the position, such as licenses, certifications, or credentials.
• Perform any tasks to assist in keeping a clean, safe, and efficient working environment.
• Integrate all safety policies and procedures into daily practice.
• Adhere to all company policies, procedures, and state and federal regulations.
• Other duties as assigned. The position may also be modified to accommodate the business's specific needs.

Code of Conduct for Applicants

• High school education or equivalent. Two years or more of college in a related field is preferred.?Other applicable education, training, and experience will be considered, which provide the knowledge, abilities, and skills necessary to perform effectively in the position. A college degree is a plus.
• 1-2 years experience in an administrative support role
• Strong time management, attention to detail, and organizational skills
• Intermediate knowledge of/experience with Microsoft Office Suite
• General office knowledge - copier, phone systems, etc.
• Strong keyboarding skills (aka touch-typing)
• Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). The ability to speak any language in addition to English may be helpful.?
• Ability to pass a criminal background and reference check per company policy.

You'll be a great fit for the Seattle Y if you:

• Thrive on working in a collaborative environment
• Are very adaptable
• Have high ownership and strong work ethic
• Are a great problem solver who can think on your feet
• Truly enjoy being of service to people
• Like being part of a team that cares about one another as people and enjoy working together
• Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to [email protected] or the HR department at 206.###.####.

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES:

• Respect
• Responsibility
• Honesty
• Caring
• Passion for Excellence