Admin Executive Assistant (HEOa) - Office of the Vice President for Student Affairs - CUNY : Job Details

Admin Executive Assistant (HEOa) - Office of the Vice President for Student Affairs

**POSITION DETAILS**

Reporting to the Assistant Vice President for Student Affairs and Enrollment, the Administrative Executive Assistant is essential in facilitating the daily operation of the enrollment - related offices with the division. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion.

In addition to the CUNY Title Overview, the Administrative Executive Assistant responsibilities include but are not limited to the following duties:

- Act as the principal administrative support for the AVP by managing calendars, and scheduling meetings, and prioritizing daily tasks. Serve as a liaison between the AVP, department staff, and external stakeholders, ensuring clear and effective communication.

- Collaborate with enrollment offices to assist with budget management, purchasing processes, and daily operational support.

- Support the AVP in the planning and execution of key enrollment projects including committee meetings, data analysis, and presentations.

- Arrange logistical support for major campus events, such as orientation, admitted student days, and commencement, ensuring the coordination of all details are managed effectively.

- Serve as the first point of contact for inquiries directed to the AVP; delivering exceptional customer service to students, parents, faculty, and staff, addressing concerns and fostering positive relationships

- Provide strategic coordination for specialized student groups, leveraging project management skills to engage multiple stakeholders across the division, addressing complex needs and enhancing student success.

**QUALIFICATIONS**

Bachelor's Degree and four years' relevant experience required.

**PREFERRED QUALIFICATIONS**

Experience dealing with complex student situations.

Ability to approach issues holistically with discretion and confidentiality.

Passionate about student success and student service

Proficient in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable learning new software platforms (e.g., CRM and Student Information Systems).

**CUNY TITLE OVERVIEW**

Provides support to a Campus or University Executive, organizing and supervising unit activities.

- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

- Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

- Procures required internal and external resources and services and manages their utilization.

- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

- May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

**CUNY TITLE**

Higher Education Assistant

**FLSA**

Non-exempt

**COMPENSATION AND BENEFITS**

Salary commensurate with education and experience $62,411-$72,667.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

**HOW TO APPLY**

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the Apply Now button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (, , (, or ), , , , -, _ or )).

Incomplete applications will not be considered.

Please include:

- Cover Letter and/or Statement of scholarly interests

- Curriculum Vitae/ Resume

- Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

**CLOSING DATE**

The committee will begin reviewing complete applications on December 16, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

**JOB SEARCH CATEGORY**

CUNY Job Posting: Managerial/Professional

**EQUAL EMPLOYMENT OPPORTUNITY**

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29292

Location

Hunter College