Admin Operations Clerk - Washington D.C. : Job Details

General Job Information

This vacancy is advertised at grade 6, but applications will be considered from candidates at the grade 7.

Grade 6 - Minimum Range $46,437 Maximum Range $60,999

Grade 7 - Minimum Range $51,456 Maximum Range $67,548

There is only one city in the country that can say it is the Nation's Capital - Washington, D.C. Given that distinction, The Metropolitan Police Department is the premiere law enforcement organization in the city. We receive over 22 million visitors a year, have almost 700,000 residents, and 21,000 private business. The Department consists of more than 4,200 members: approximately 3,550 sworn members and over 650 civilian employees. We are one of the most diverse and highly trained departments in the country. We have the honor of safeguarding and protecting not only our nation's residents, but also people from all over the world.

The Metropolitan Police Department (MPD) offers an attractive benefits package. The benefits package includes competitive compensation, health insurance, prescription drug coverage, dental, vision, short- and long-term disability and life insurance, as well a strong retirement benefit and savings options. Employees are also eligible for our employer contributed 401a plan after one year of employment. Additional perks such as discounts on wireless carriers, gym memberships, amusement park tickets and much more! Additional information can be found at: DCHR Benefits

This is an agency-wide position located in the District of Columbia Metropolitan Police Department. The position description is designed for use in all Metropolitan Police Department Bureaus. The incumbent provides liaison services between sworn and civilian employees, timekeepers, supervisors, the Payroll Section and the Human Resource Management Division.

This Administrative Operations Clerk position is covered under the National Association of Government Employees (NAGE) bargaining unit and you may be required to pay an agency fee through direct payroll deductions.

The incumbent will be responsible for the following:

* Carries out daily administrative support and manages time and attendance activities.

* Reads and keeps abreast of organizational changes, new department-wide directives and procedures that affect the work of the unit.

* Responds to written and verbal inquiries from employees, supervisors and payroll offices of other agencies.

* Prepares reports at the request of a supervisor or other superiors in order to summarize time and attendance and compensation data; extracts information according to variables such as union code, organizational code, pay period, time keeper number and salary rate.

* Maintains a variety of records concerning assigned personnel activities and time and attendance (i.e., injuries, illnesses, disability compensation, leave restoration, leave forfeiture, etc.).

* Plans and implements time and attendance activities to meet deadlines for the submission of payroll data, to ensure the timely compensation of assigned personnel.

* Serve as liaison to the Payroll Office. Review and enter information on a daily basis in the automated payroll system.

* Responsible for the time and attendance entries of assigned personnel or may work as a member of the team and be responsible for a segment of the work unit personnel.

* Review various compensation forms and documents for accuracy and completion.

* Compute and adjust various types of compensation requests.

* Prepare bi-weekly time and attendance reports.

* Conduct audits of time and attendance records to ensure accuracy.

* Performs other related duties as assigned.

Qualifications - Grade 6

* Knowledge of the mission and structure of the Metropolitan Police Department.

* Knowledge of District government time and attendance guidelines.

* Skill in preparing manual time and attendance reports.

* Skill in the use of a computer an automated payroll system.

* Skill in recording accurate information and to detect and correct errors.

* Skill to establish an effective record-keeping system.

* Skill in performing basic mathematical computations (i.e., adding, subtracting, multiplication, division, fractions and percentages).

* Skill in planning and monitor multiple processes simultaneously.

* Skill in interpreting time and attendance guidelines and to relay the information accurately to others.

* Skill in working effectively with others, to work independently and as a member of a team.

Qualifications - Grade 7

* A comprehensive knowledge of automated payroll and labor and production system(s) is required for the day-to-day operations for the entire payroll system. Position requires the skill in operating within an automated environment. Ability to research and interpret employee accounts regulatory guidance and policies.

* Knowledge of an extensive variety of standardized rules, statutes, policies, and regulations involving different entitlements to pay, leave, deductions, and benefits relating to the various categories of the pay system.

* Knowledge of pay policies, procedures, and system operations regarding entitlement to overtime, shift differential, hazardous duty, holiday, environmental, premium, and special rates pay, etc., and the effect on related entitlements such as retirement, FICA, taxes, health and life insurance, etc.

Licensures, Certifications and other requirements

N/A.

Education

High School Diploma or equivalent required.

Work Experience

Grade 6: Applicants must have at least one (1) year of specialized experience equivalent to the CS-05 grade level, or its non-District equivalent, gained from the public or private sector. Specialized experience includes, but is not limited to: understanding and applying time and attendance guidelines; preparing manual time and attendance reports; operating an automated payroll system; performing basic mathematical computations; and the ability to establish an effective record-keeping system.

Grade 7: Applicants must have at least one (1) year of specialized experience equivalent to the CS-06 grade level, or its non-District equivalent, gained from the public or private sector. Specialized experience includes, but is not limited to: understanding and applying pay policies, procedures, and system operations regarding entitlement to overtime, shift differential, hazardous duty, holiday, environmental, premium, special rates pay, etc. Incumbent should be aware of the effect on related entitlements such as retirement, FICA, taxes, health and life insurance, etc. Must be able to use various automated systems and automated interfaces involved with payroll and human resource functions.

Work Environment

The work is performed in an office environment and may be stressful due to rigid deadlines that must be met.

Other Significant Factors

Promotion Potential: Promotion potential to the grade 7

Tour of Duty: Morning, Evening and Midnight Shift

Work Site Locations: First District, Fourth District, Fifth District, Seventh District, Metropolitan Police Academy and Special Operations Division.

This position is deemed as Security Sensitive pursuant to Chapter 4 of the D.C. Personnel Regulations, in addition to the general suitability screening and criminal background check (pre-employment and periodic), individuals may be subject to the following checks and tests: (select the appropriate designation, if applicable)

a. Traffic record check (as applicable);

b. Pre-employment drug and alcohol test (as applicable);

c. Consumer credit check (as applicable);

d. Reasonable suspicion drug and alcohol test;

e. Random drug and alcohol test;

f. Return to duty or follow-up drug and alcohol test; and

g. Post-accident or incident drug and alcohol test.

The incumbent is required to possess and maintain a valid motor vehicle operator's permit.

This position is part of the Pathways to Government Employment Partnership Program. District residents who received a high school diploma from a District of Columbia Public Schools high school or District of Columbia Public Charter School high school or received a GED or its equivalent from the District of Columbia will receive priority consideration for this entry-level position. Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the district government may extend a final offer of employment.

The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.

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