Admininstrative Assistant I - Centenary College of Louisiana : Job Details

The Administrative Assistant performs confidential secretarial and administrative duties; schedules and arranges appointments, compiles data and maintains records, and provides excellent customer service for students, families, faculty, staff, and community members. Supports events and initiatives in the Diversity, Equity and Inclusion and Student Affairs divisions.

ESSENTIAL FUNCTIONS

* Provides administrative support for the Vice President for Student Affairs (VPSA) and Dean of Students, the Student Affairs director team, and the Dean of Diversity, Equity, and Inclusion and Chief Diversity Officer.

* Greets and accommodates visitors and answers the phone, providing information, general assistance and customer service to students, parents, and others.

* Performs confidential administrative and secretarial duties, including but not limited to data entry, taking minutes, and editing and creating correspondence, agendas, and reports.

* Assists with the hiring, training, and supervision of student assistants; submits and reviews student time sheets, employee action forms and other paperwork for HR functions.

* Assists in the planning and implementation of campus events Manages and purchases office supplies and equipment.

* Coordinates awards for the annual Honors Convocation in collaboration with Provost's office.

* Assists in the maintenance and revision of the Student Handbook, Student Affairs website, the Diversity, Equity, and Inclusion website, and other documents and publications.

* Enters data into the Banner campus information system and runs reports using Microsoft Access.

* Maintains confidential records and files, including but not limited to student conduct and Title IX files, and serves as support person to the Conduct Review Committee and the Title IX hearing process.

* Processes and tracks financial information; processes and reviews credit card statements, check requests and invoices.

* Schedules appointments and maintains calendar information for the VPSA and Dean of Students and the Dean of Diversity, Equity, and Inclusion and Chief Diversity Officer.

* Compiles information for the weekly What's Happening e-newsletter, maintains up-to-date event lists in Engage, and collaborates with the Marketing and

* Communication team to publicize events and announcements via email and social media.

* Generates Passport Points codes for campus events

* Other related projects, duties and responsibilities may be assigned as deemed necessary

SUPERVISORY RESPONSIBILITIES

Student Workers

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

MINIMUM

* Must be people-oriented and have effective communication skills and the ability to work with a diverse group of people.

* Must be well organized, responsible, and self-motivated, and have the ability to balance multiple priorities

* Must have strong computer skills, including word processing, spreadsheets, email, and database applications.

* Must be able to fulfill job requirements in a high-energy, high-traffic area.

PREFERRED

* Bachelor's degree

* Excellent computer skills with a high level of proficiency in Microsoft Office

* Experience with a selective, residential, Liberal Arts college.

Please send cover letter and resume to:

Department of Human Resources

Centenary College of Louisiana

2911 Centenary Boulevard

Shreveport, Louisiana 71104

Email: [email protected]

Fax: 318.###.####

Candidates are invited to visit the College's website at www.centenary.edu/jobs.

Centenary recognizes that diversity is essential to its goal of providing an educational environment where students explore the unfamiliar, invent new approaches to understanding, and connect their work and lives to the world at large. We thus welcome applicants who would add to the College's diversity of ideas, beliefs, experiences, and cultural backgrounds. EOE

Centenary College of Louisiana is a selective, residential, national liberal arts college affiliated with the United Methodist Church. Founded in 1825, it is the oldest chartered liberal arts college west of the Mississippi river and is a member of the Associated Colleges of the South.