Administration - Biller - Impact Fire Services : Job Details

OBJECTIVES:

This role supports the billing and district office operations.

NATURE OF POSITION:

This individual is efficient and comfortable being a member of a team. The role requires the ability to multi-task, while maintaining complex schedules and providing administrative support. The ideal candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

RESPONSIBILITIES:

• Receive and process incoming customer calls and emails.
• Provide receptionist coverage and act as primary back up as needed.
• Manage workflow ensuring that deadlines are met, and work is completed correctly including dispatching and tracking 3rd party work orders/ services.
• Process incoming checks in the corporate banking machine.
• Generate 3rd party work orders/service emails and reports to management teams.
• Problem solve all outstanding invoices for all 3rd party invoices.
• Respond to questions and requests for information regarding 3rd party aging's generated from the accounting system (Great Plains).
• Perform other related duties as assigned or requested by leadership Team.

REQUIREMENTS:

• Proficient use of MS Office Suite (Word, Excel, Outlook)
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and completion of projects in a timely manner.
• Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.