Administration Generalist - Securitas : Job Details

WE HELP MAKE YOUR WORLD A SAFER PLACE

About Us:

Securitas Security Services is dedicated to providing security solutions with a commitment to excellence and integrity. We're seeking an organized and proactive Administration Generalist to join our team and support essential functions that keep our operations running smoothly.

Position Summary:

The Administration Generalist will play a key role in supporting daily office functions, handling diverse tasks that contribute to the efficiency of our Vermont operations. This position requires excellent attention to detail, strong communication skills, and the ability to manage multiple responsibilities in a fast-paced environment. The Administration Generalist will provide multi-departmental support to training, human resources, and security operations.

* Location: Burlington, VT

* Starting Pay: $25.00/hr

* Working Schedule: Monday - Friday; business hours

Key Responsibilities:

* Data Entry & Compliance: Enter and maintain accurate data records, ensuring compliance with company standards and regulations.

* Recruiting Support: Assist in recruiting activities, including posting jobs, screening resumes, and scheduling interviews, and conducting background checks.

* Training & Onboarding: Support training initiatives and onboarding processes for new hires.

* Scheduling & Coordination: Assist Security operations in the scheduling and coordinating of shift coverage.

* Payroll Support: Assist the payroll team with processing and general payroll inquiries.

* General Administration & Filing: Perform filing, documentation, and maintain organized office records, process incoming and outgoing mail, .

* Invoicing: Prepare and send invoices, ensuring accuracy and timely submission.

* Phone & Communication Support: Answer and direct incoming calls professionally, providing assistance as needed.

* Other: Additional duties may be assigned, and functions may be modified, according to business necessity.

Qualifications:

* Proven experience in an administrative, HR, or generalist role.

* Strong organizational skills and attention to detail.

* Proficient in MS Office Suite (Word, Excel, Outlook).

* Excellent verbal and written communication skills.

* Ability to handle sensitive information with confidentiality and professionalism.

* Able to work proactively and independently

* Courteous and professional telephone manner, with accuracy in taking messages.

* Strong customer and results orientation.

MINIMUM HIRING STANDARDS:

* Must be at least 18 years of age.

* Must have a reliable means of communication (i.e., pager or phone).

* Must have a reliable means of transportation (public or private).

* Must have the legal right to work in the United States.

* Must have the ability to speak, read, and write English.

* Must have a High School Diploma or GED, college education preferred.

* Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.

WORKING CONDITIONS (Physical/Mental Demands): With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

* Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

* Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.

* Required ability to handle multiple tasks concurrently.

* Computer usage which may include prolonged periods of data entry.

* Handling and being exposed to sensitive and confidential information.

* Regular talking and hearing.

* Close vision, distance vision, and ability to adjust focus.

Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.

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