Administration Manager - Frontage Laboratories : Job Details

Administration ManagerTitle: Administration Manager Location: Exton, Pennsylvania Division/Department: CMC, Contract & Project Management Reports to: Sr. Manager, CMC, Contract & Project Management Full-time Frontage Laboratories Inc. is an award winning, full-service, CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada and China. Our core competencies include drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials. Position/Job Summary: The Administration Manager is responsible for managing the daily administrative functions of the CMC site. The Administration Manager will ensure that the office is running smoothly, and all administrative tasks are completed accurately and efficiently. Essential Duties & Responsibilities:

• Manage and oversee the administrative functions of the site including ordering of office supplies, food for meetings, and scheduling travel.
• Front desk receptionist for CMC building; greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Liaise with external stakeholders such as vendors and clients to ensure smooth operations.
• Provide administrative support to senior leaders,including preparing slide decks for client meetings.
• Enter contract information into the contract/project tracking system, including maintaining and updating company databases and records.
• Manage the daily invoice activities, including reviewing and verifying requested invoices for accuracies.
• Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff and resolve clients' billing issues.
• Collaborates with team members to ensure accurate and timely completion of assigned administrative responsibilities.

Minimum Job Requirements & Qualifications:

• 2+ years of administrative experience.
• High School Diploma.
• Associate degree in business management or related discipline is preferred.

Experience Knowledge, Skills, and Abilities (KSAs):

• Previous demonstrated success in office management.
• Excellent organizational, leadership, and interpersonal skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.
• Experience managing budgets and expenses.
• Experience managing revenues and invoices.
• Knowledge of QuickBase software is a plus.

Salary and Benefits: Frontage Laboratories offers a competitive compensation and benefits package including health and dental insurance, a 401(k) plan, disability insurance, and life insurance. Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.