Administration - Receptionist/ Mailroom Clerk - Puyallup Tribe of Indians : Job Details

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.Close: October 8, 2024Job Title: receptionist/mailroom clerk Department: AdministrationReports To: Mailroom Supervisor Hours: 40 Hrs/Wk - Full Time Salary: Based on Salary Matrix+Benefits* Requisition: 662*Salaries are market competitive. For accurate salary information, call (253)###-#### or email [email protected]. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.Position Summary:Responsible for the day-to-day administrative building main phone line and assisting Clients/Visitors and community members with services and programs both on the phone and in person.Answers multi-line telephone system for the Puyallup Tribal Administrative Complex. Must have excellent interpersonal skills, customer service skills, telephone etiquette and good communication skills. Responsible for posting and logging all incoming mail to the appropriate department.Position requires good attendance and adherence to all policies including the attendance policy. The employee must be at work from 8:00 am to 5:00 pm Monday - Friday, except for a lunch break.Essential Duties and Responsibilities

Answers multi-line telephone system in a professional, polite and courteous manner. Routes callers to appropriate department. Answers general questions as appropriate, and as time permits. Retrieves messages and forwards them on to the appropriate department/individual.

Provide basic and accurate information in-person and via phone/email

Updates external message(s) on switchboard as needed.

Logs collect calls, and routes to appropriate department as per policy.

Serves as central receiving location of all mail delivered to the Tribal complex; logs mail/packages received, notifies appropriate office of receipt of mail/packages. Prepares daily shipment of outgoing mail by separating mail by department, stamping and logging postal rates to appropriate department. Prepares monthly postage log sheets, and submits month-end postage log sheets to Administrative Coordinator for billing to each department.

Maintains mailroom appointments electronically

Maintain copy machines and arrange for repairs as needed.

Sort mail to department mailboxes and their various office locations throughout the Tribe.

Distribute UPS, Federal Express and other carrier packages between tribal departments/entities.

Adds postage to machine when low. Orders supplies for postage machine, and calls for maintenance when needed.

Monitors faxes sent to the Tribe through the Mail Office. Logs faxes and delivers to appropriate mailbox. Assists community members needing to fax documents.

Takes responsibility for ensuring that needed copy supplies are available to staff using copy machines (stapler, paperclips, binder clips, post-it notes, etc.).

Maintains inventory and orders office supplies for the Mailroom Office.

Works with and maintains confidential information.

Performs other duties as assigned.

Supervisory ResponsibilitiesThis position has no supervisory responsibilities.Qualifications and RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceHigh school diploma or general education degree (GED); or six months related experience and/or training; or equivalent combination of education and experience. Proficient in Microsoft Office Suite.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Licenses or CertificatesMust pass a criminal background check prior to and periodically throughout employment.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to stand and walk.
• The employee must occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level is low to moderate.
• The physical exertion is low to moderate.
• Work is performed in an office setting.
• Position may be stressful at times.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.Indian Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to [email protected] and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference - send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at [email protected] or call (253) ###-####.4. Provide 3+ references (we cannot obtain references from direct family members - mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to [email protected]. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.If you have any questions about the positions or the online application, please call (253) ###-####or email [email protected] E. Portland Ave., Tacoma, WA 98404Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.