Administrative Analyst I/II - Behavioral Health Fiscal - County of Humboldt : Job Details

Administrative Analyst I/II - Behavioral Health Fiscal

Salary

$25.01 - $35.46 Hourly

Location

Eureka, CA

Job Type

Full-time

Job Number

24-00280

Department

Department of Health and Human Services

Division

424 - Mental Health

Opening Date

12/18/2024

Closing Date

1/2/2025 11:59 PM Pacific

* Description

* Benefits

* Questions

DEFINITION

Please note: This recruitment is promotional only and is only open to current County of Humboldt employees who have successfully completed their initial probationary period with the county.

* PROMOTIONAL ONLY* ADMINISTRATIVE ANALYST I/II - BEHAVIORAL HEALTH FISCAL

Department of Health & Human Services

Are you interested in making a difference? If so, please consider joining our dedicated, customer service-oriented team at the Department of Health & Human Services (DHHS). Candidates will need to have good time managing skills and be comfortable adapting to varied schedules, deadlines, and workloads.

What You'll Do:

This position is responsible for a variety of duties, including;

* Vendor contracts review and financial monitoring

* Grant reporting, reconciliation and tracking

* Development of information-gathering processes and obtaining required information for analysis

Where You'll Do It:

This position is located at 507 F Street, Eureka.

A typical work schedule for this position is M-F 8-5

DEFINITION

Under general supervision, performs responsible administrative, organizational, systems, budgetary, statistical, public information and community liaison work and other analyses and staff support related to department, division, or County-wide activities and functions; makes recommendations for action and assists in policy and procedure development and implementation; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Analyst I is the entry level in this professional administrative support series. Initially under close supervision, incumbents perform the more routine administrative support and analysis duties while learning County policies and procedures and specific techniques related to administrative analysis. As experience is gained, assignments become more diversified and are performed under more general supervision. This class is alternately staffed with Administrative Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

Administrative Analyst II is the journey level class of the series, fully competent to perform responsible and difficult analytical work in varied departmental staff support areas as designated by management staff. Projects may include statistical analyses, operations support, policy, procedure and budget development, or program implementation and administration, or other areas which may be County-wide or specific to a department. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques, and in making sound recommendations. This class is distinguished from Senior Administrative Analyst in that the latter performs more complex analytical work with greater County-wide impact or with specific programmatic implications, often with the implied authority of the County Administrative Officer.

EXAMPLES OF DUTIES

* Plans and organizes administrative studies relating to the activities or operations of the departments or functional areas to which assigned.

* Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.

* Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, policy or procedure modifications, etc.

* Conducts a variety of special projects and studies related to the functions of the department or functional area to which assigned.

* Discusses findings with management and prepares reports of study conclusions.

* Assists in the development and implementation of department or division goals and objectives.

* May be accountable for assembling information and presenting it to the media.

* May assist in developing and administering specified portions of the annual budget, including gathering information and monitoring expenditures.

* Coordinates activities with those of other departments, depending upon the nature of the project to which assigned.

* Confers with representatives of other governmental agencies, business, professional and citizens' groups, vendors and the public.

* Provides liaison and staff support to a variety of committees and commissions.

* Provides technical assistance to others on administrative and analytical matters.

* Prepares technical reports, correspondence and other written materials.

* May be responsible for the development, implementation and/or administration of a specified program area.

QUALIFICATIONS

Knowledge of:

* Principles, practices and methods of administrative, budgetary and organizational analysis.

* Business computer user applications, particularly as related to budgetary and statistical analysis.

* Financial/statistical/comparative analysis techniques and formulae.

* Public administration principles and practices.

* Basic budgetary principles and practices.

* Basic organization functions and operations of a public agency.

Skill in:

* Analyzing administrative, operational and organizational problems, evaluating alternatives and reaching sound conclusions.

* Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form.

* Coordinating multiple projects and meeting critical deadlines.

* Interpreting and applying laws, regulations, policies and procedures.

* Preparing clear, concise and complete reports and other written materials.

* Maintaining accurate records and files.

* Exercising sound independent judgment within established guidelines.

* Establishing and maintaining effective working relationships with those contacted in the course of the work.

Other Requirements:

Specified positions may require a valid California driver's license.

Desirable Education and Experience:

Administrative Analyst I: Equivalent to graduation from a four year college or university with major coursework in business or public administration or a field related to the work.

Administrative Analyst II: In addition to the above, two years of professional level experience in administrative, management, public information systems, operations, budgetary or similar analyses as a level equivalent to the County's class of Administrative Analyst I.

WORKING CONDITIONS & ADDITIONAL INFORMATION

HOW TO APPLY

A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County's automated application system at

Applications must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application?

* You should allow 30 - 45 minutes to fill out your application.

Can I change my application after submitting it?

* No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.

How long until I hear back from you and how can I check for updates on my application?

* You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-###-#### or [email protected].

Will I be informed if I am not selected for an interview / Oral Exam?

* Yes, you will be informed via email if you are not selected for an interview / Oral Exam.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways - oftentimes, outside of formal institutions - and strives to take a holistic approach in assessing an applicant's qualifications for a position.

If you're excited about this role but your past work experience doesn't align perfectly with every qualification in the job description, we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) ###-#### so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver's license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the County's intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.

Please Note: Extra Help positions are non-benefitted but may be eligible to purchase health insurance upon meeting the hours worked requirement under the Affordable Care Act (ACA).

RETIREMENT

The County of Humboldt participates in the CalPERS retirement system, with both the County and the employee making contributions toward the employee's retirement.

CalPERS Retirement Program: Employees fall into one of the following tiers based on the date you first start working for the County or any other employer that uses CalPERS for retirement.

* Tier I - Prior to 7/5/2012: 2.7% @ 55

* Tier II - Post 7/6/2012: 2% @ 55

* Tier III - Post 1/1/2013: 2% @ 62

If this is your first job with a CalPERS employer, you would be in Tier III.

* 2% means that for every year you work for the County, you will receive 2% of your maximum annual pay rate for every year that you work for us (or other CalPERS employers) if you work the required minimum number of years (that's called vesting) and retire after the age following the @.

* For example, if you work 20 years and retire at 62 years of age, you will receive 20 x 2% or 40% of your maximum annual pay rate every year in retirement payments.

COMPREHESIVE BENEFITS PACKAGE

Our generous benefits package includes:

* Health Insurance

* Medical: Multiple plan options available through CalPERS

* County covers majority of employee premium and contributes to dependent coverage

Additional Insurance Coverage

* Dental: Full premium coverage for employees and all dependents

* Vision: Full premium coverage for employees and eligible dependents

County-Provided Benefits

* Life Insurance

* Longevity Pay

* Educational Reimbursement

* Deferred Compensation

* Employee Assistance Program

* Bus Pass Program

Optional Benefits

Employees may elect to purchase additional coverage including:

* Supplemental Life Insurance with guaranteed issuance period at time of hire

* Flexible Spending Accounts

VACATION

1 - 3 completed years of service = 12 days (192-hour cap)

4 - 10 completed years of service = 15 days (240-hour cap)

11 - 15 completed years of service = 20 days (320-hour cap)

16 - 20 completed years of service = 25 days (400-hour cap)

21+ completed years of service = 30 days (480-hour cap)

HOLIDAYS

Employees earn 15 paid holidays per year (specific dates as defined in their specific Memorandum of Understanding (MOU)), including 2 personal holidays.

SICK LEAVE

Employees earn 12 sick days per year with an unlimited cap on sick day accumulation.

PUBLIC SERVICE LOAN FORGIVENESS

The County is a Public Service Loan Forgiveness certified employer.

INCENTIVE PAY

County employees may be eligible for additional incentive pay, such as on-call pay, shift differential pay, locked facility pay, or annual uniform allowance, as defined in their specific MOU.

01

This is a promotional recruitment. Promotional recruitments are only open to current permanent status County of Humboldt employees. Are you a current, permanent County of Humboldt employee and have you passed your initial probationary period with the County of Humboldt?

* Yes

* No

02

Please indicate your highest level of education completed:

* High School Diploma or GED

* Some college

* Associate's degree or 2-year equivalent

* Bachelor's degree or 4-year equivalent

* Master's degree or higher

* None of the above

03

Please describe your professional experience compiling and analyzing fiscal information and statistical data.

04

Please describe your experience in business or public administration.

05

Please describe your experience with business computer user applications, particularly as related to budgetary and statistical analysis.

06

Any other coursework, training or experience you would like to add that directly relates to this position.

Required Question